Project & Space Coordinator

Job Description

Job Description

Overview

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

More reasons you’ll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon 
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

Responsibilities

Project Coordination:

• Coordinate internal resources and third parties/contractors for the flawless execution of projects on time and within scope

• Track and analyze project performance, expenditures, procurement, and report any possible or current blockers, risks, overflows, or deficits.

• Assist in defining project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.

• Collect management requirements and transform them into the project’s pipeline.

• Work with resource management on resource planning, availability, and allocation according to the project timeline.

• Translate requirements into tasks, schedule, and assign tasks.

• Communicate to Leadership/stakeholders changes in project scope, schedule, and costs.

• Track and analyze project performance, cost performance, schedule, and report to management on changes, suggesting improvements as needed.

• Report and escalate issues to leadership as necessary.

• Create and maintain comprehensive project documentation.

• Close projects and documentation, passing project deliverables to operations.

Occupancy & Space Management:

• Audit and track the movement of personnel utilizing AutoCAD and third party seat mapping software

• Provide monthly internal occupancy reports to leadership, detailing space allocation and costs.

• Work with departments to validate space and occupancy information in the property database.

• Interact with Department admins: to maintain and ensure the accuracy of CAD drawings.

• Create / update CAD drawings using AutoCAD and Service-Now to reflect changes on the internal website, ensuring occupancy allocations are kept current.

• Coordinate personnel relocations with Team Leaders, IT, and United Services.

• Physically visit teams to verify the accuracy of data/information.

• Assist in the construction planning and design of new spaces.

Qualifications

• Bachelor’s degree and/or 1-2 years of experience in project management.

• Associates degree or higher in Architecture or a related field.

• Proficient using CAD in a professional environment.

• Knowledge of reading blueprints.

• Working knowledge in the building or construction trades.

• Strong analytical and problem-solving skills.

• Ability to work under pressure and a flexible schedule, including nights and weekends as required.

• Experience with task scheduling, resource assignment, and project management practices.

• Excellent client-facing and internal communication skills.

• Excellent written and verbal communication skills.

• Solid organizational skills, including attention to detail and multitasking.

Nice to Have Qualifications:

• Knowledge of using ServiceNow.