Branch/Service Administrator

DESCRIPTION

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

We are looking for a talented Branch/Service Administrator to join our team in (Gillette, WY). This is a role with Branch Administrator and Service Administrator responsibilities.

We offer competitive pay and benefits!

Will make an impact in the following ways:

• Conduct research, prepare reports, and address routine information requests.
• Gather, compile, verify, and accurately enter data into documents, databases, and spreadsheets.
• Assist with correspondence, scheduling meetings, arranging conference calls, and receiving visitors.
• Prepare and submit documentation for vendor, supplier, and third-party payments; respond to related inquiries.
• Support departmental business improvement projects and maintain policies and procedures.
• Cross-train in areas such as customer parts and service invoicing, deliveries, fleet management, and HSE inspections to support business continuity.

RESPONSIBILITIES

In order to be successful in this role you will need the following:

• In order to be successful in this role you will need the following:
• Some work experience or intermediate-level knowledge in administrative support, data entry, or office operations.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency with databases, spreadsheets, and office software.Ability to communicate effectively with internal and external stakeholders.Willingness to learn and cross-train in multiple departmental functions. Commitment to accountability, customer focus, and safety in the workplace.
• Assist with processing of Ariba POs
• Managing of local vendors
• Daily Banking and over the counter cash reconciliation, cash aging monitoring
• Customer portal work that involves confirmation of POs, processing of POs and resolving any account queries when they do come up
• Assist with deliveries to local customers if needed, to reduce the excessive hot shot expense that is incurred weekly
• Will be cross trained to assist with customer parts and service invoicing to ensure business continuity if other employees take vacation.
• Branch warranty claims,
• Managing of annual site training renewals for technicians,
• Fleet management and scheduling preventative maintenance and repairs
• HSE monthly inspections and safety meetings
• Managing and coordinating events for the branch that involves EEEC
• Will get cross trained to assist the parts department admin action items to drive continues improvements
• Will be included in the on call schedule once fully cross trained

QUALIFICATIONS

• Assist with processing of Ariba POs
• Managing of local vendors
• Daily Banking and over the counter cash reconciliation, cash aging monitoring
• Customer portal work that involves confirmation of POs, processing of POs and resolving any account queries when they do come up
• Assist with deliveries to local customers if needed, to reduce the excessive hot shot expense that is incurred weekly
• Will be cross trained to assist with customer parts and service invoicing to ensure business continuity if other employees take vacation.
• Branch warranty claims,
• Managing of annual site training renewals for technicians,
• Fleet management and scheduling preventative maintenance and repairs
• HSE monthly inspections and safety meetings
• Managing and coordinating events for the branch that involves EEEC
• Will get cross trained to assist the parts department admin action items to drive continues improvements
• Will be included in the on call schedule once fully cross trained

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

High school diploma or equivalent required; additional technical or administrative training preferred.

Compensation and Benefits

Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, Domestic Partners Coverage and a full complement of personal and professional benefits.

Job Service

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

Min Salary $27.31

Max Salary $40.96

ReqID 2424499

Relocation Package Yes

100% On-Site Yes

Due to the operational nature and specific job duties of this role, work is required to be completed 100% in person/On-site.

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit to know your rights on workplace discrimination.