Accounts Payable Administrator Assistant

Job Description

Job Description

Job Description

Who is RHP Properties?

Headquartered in Farmington Hills, Michigan, RHP Properties ( is the nation's largest private owner and operator of manufactured home communities. With more than 380 communities throughout 33 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.

As we continue to grow, we are in search of a Accounts Payable Administrator Assistant to add to our team. This role will be responsible for coordinating cell phones, smartphones, and hotspots; maintenance of vendor records and utility deposit spreadsheets, data entry, and invoices for the Accounts Payable department.

As an Accounts Payable Administrator Assistant, you will:

• Interact with vendors and communities and provide consistent excellent customer service.
• Obtain and coordinate company cell phone, smart phone and hotspot assignments, maintain records for billing purposes and troubleshoot when needed. Continually review invoices for financial savings.
• Expedite appropriate process to ensure vendor code integrity, additions and changes, and verify new vendors do not have any OSHA violations within the last 12 months utilizing the OSHA web site.
• Assist the Accounts Payable Department with data entry, including but not limited to manual postings/uploads associated with electronic funds transfers.
• Obtain current COI’s when expired, and upload hard copies.
• Run year-end preliminary 1099 reports and review vendor records for accuracy and completeness. Assist in mailing 1099’s to vendors by IRS deadline and submit 1099 file electronically to the IRS.
• Review IRS B Notices and correct vendor database and or/contact vendors for W-9 information.
• Troubleshoot Nexus Payables issues with communities and ensure their clear understanding on submission of information for new vendors as well as other processes in Nexus Payables.
• Reconcile petty cash funds and create invoices for reimbursement for closed funds when required.
• Receive and scan into Nexus utility invoices to appropriate Accounts Payable Coordinator.
• Expedite distribution of top priority Accounts Payable paperwork to appropriate individuals.
• Research outstanding checks as determined by the Accounting Department.
• Perform other duties as assigned.

Job Requirements

• A minimum of 1-year accounting experience required.
• Some college accounting coursework, preferred; High School diploma or GED, required
• Proficiency with Microsoft Office, specifically Word, Excel and Outlook.
• General Ledger account code knowledge.
• 10-key calculator skills.
• Excellent verbal and written communication skills with a customer service focus.
• Ability to multitask and be a team player in a fast-paced environment.
• Detail orientated with strong organizational, time management, problem solving and follow-through skills.

Compensation:

This is a full-time opportunity with competitive compensation and commissions. Benefits include medical, dental and vision insurance, paid time off and holidays, life insurance, and 401K.