Executive Assistant
Job Description
Job Description
We are looking for a highly organized Executive Assistant to support leadership and help maintain smooth daily operations. This contract opportunity with permanent potential is ideal for someone who is proactive, experienced, and comfortable handling a mix of executive coordination, client-facing communication, and office support. The right candidate will bring strong judgment, attention to detail, and the ability to keep priorities moving forward with minimal supervision.
Responsibilities:• Oversee the executive’s schedule and email flow, anticipating conflicts, prioritizing requests, and ensuring important matters are addressed promptly.
• Arrange internal and external meetings, prepare logistics, and coordinate travel plans to support efficient day-to-day operations.
• Draft, edit, and organize clear correspondence, reports, and internal documents with a high level of accuracy and presentation quality.
• Act as a dependable point of coordination between leadership, team members, and clients, ensuring updates are communicated and open items are tracked through completion.
• Provide day-to-day administrative assistance to the client service team based on workload needs and shifting business priorities.
• Maintain digital and physical records through scanning, filing, and document organization to support efficient office workflows.
• Help keep the office environment orderly, well-maintained, and welcoming for employees and visitors.• At least 2 years of experience in an executive assistant, administrative support, client service, or office coordination role.
• Prior experience supporting a senior leader, business owner, or executive is strongly preferred.
• Background in financial services, detail-focused services, or a similarly fast-paced business setting is a plus.
• Demonstrated ability to manage calendars, coordinate meetings, and handle travel arrangements effectively.
• Strong written communication skills, including experience preparing and proofreading business documents.
• Proficiency with Microsoft Word and general office productivity tools.
• Ability to work independently, exercise discretion, and maintain professionalism when handling sensitive information.
Recommended Jobs
Financial Reporting Analyst
Overview Financial Reporting Analysts specialize in areas that provide support to the Director, Financial Reporting in the preparation of internal and external management reports. They assist …
Part Time Nabisco Merchandiser - R-165298
Job Description Job Description Join our Mission to Lead the Future of Snacking AT Mondelēz International Part Time Nabisco Merchandiser Join our team of Part Time Nabisco Merchandiser…
Data Center Facilities Operation Tech (Levels 1-5)
Job Description Job Description Description Insight Global is supporting one of the largest Data Center builds in the Saline, MI area with a major hyperscaler client of ours. They are looking …
Automotive Glass Installer
Job Description Job Description Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking an Automotive Glass Ins…
Pediatric Dental Assistant
Job Description Job Description Salary: Starting at $19.00 p/hr Family Health Care is currently seeking applicants for the Pediatric Dental Assistant position! General Function To provi…
Center Supervisor
Please take this virtual tour to get a sneak peek of one of our Plasma Donation Centers. About the role: Every day, the donors you meet will motivate you. The high-quality plasma you collect wi…
Crossing Guard
Job Description Job Description Regular and Substitute Crossing Guards needed. Are responsible for the safety of school children going to and returning from school at an assigned location. Monday…
1099 Process Server
Job Description Job Description 1099 Contractor Position Location: Charlotte, North Carolina (and surrounding areas) About Proof Technology Proof is a leading nationwide legal services co…
Couples & Family Therapist
Job Description Job Description fuCouples & Family Therapist (Independent Contractor position, serving 15 - 25 clients per week) Collaborative Health Center | Livonia, MI In-person or Hybrid, …
Yacht Club Banquet Event Setup Associate
Job Description Job Description Salary: Position Title: Banquet Event Setup Associate Department: Catering Operations Division: Food and Beverage Reports to: Banquet Event Setup C…