Logistics Coordinator

Job Description

Job Description

Position Description Summary:

The Administrative Services Clerk provides comprehensive administrative, facility, logistics, mail processing, and customer service support to the United States Attorney's Office (USAO), Eastern District of Michigan. This position plays a critical role in maintaining daily office operations and continuity of services through front office support, facility coordination, inventory management, visitor services, mail operations, and logistical support activities in a fast-paced environment with competing priorities.

Responsibilities:

Administrative Operations Support

• Serve as a primary or alternate point of contact for administrative operations.

• Greet and assist visitors, vendors, contractors, and staff professionally.

• Answer, screen, and route incoming calls and correspondence.

• Maintain visitor logs and coordinate visitor access procedures.

• Monitor shared administrative mailboxes and route requests appropriately.

• Coordinate conference room scheduling and meeting logistics.

• Provide general clerical and administrative support to management and staff.

· Facility and Logistics Support

• Coordinate maintenance requests, repairs, and vendor access.

• Assist with office moves, workstation setups, and office reconfigurations.

• Move, assemble, and arrange office furniture, supplies, and equipment.

• Conduct facility inspections and identify maintenance needs.

• Perform inventories of furniture, equipment, and administrative property.

• Assist with fleet vehicle coordination, maintenance scheduling, and recordkeeping.

· Supply and Inventory Management

• Receive, verify, store, and distribute office supplies and equipment.

• Maintain inventory records and supply storage areas.

• Track inventory levels and identify replenishment needs.

• Support property accountability and disposal/transfer activities.

· Mail Processing

• Receive, sort, distribute, and dispatch incoming and outgoing mail and packages.

• Monitor overnight shipping services and ensure compliance with office procedures.

· Security and Access Coordination

• Support key control, access card administration, and visitor access processes.

• Assist with facility security and access control procedures.

• Report safety, security, and operational concerns as needed.

· Additional Duties

• Perform other related administrative and operational duties as assigned

Skills & Experience:

Required Experience

• Minimum of 1–2 years of experience in an administrative, office support, legal, or related environment.

• Experience providing customer service and administrative support.

• Experience managing multiple priorities and working under deadlines.

Required Skills

• Strong verbal and written communication skills.

• Excellent organizational and time management abilities.

• Ability to multitask and adapt to changing priorities.

• Professional customer service and interpersonal skills.

• Proficiency with:

o Microsoft Word

o Microsoft Excel

o Microsoft PowerPoint

o Microsoft Outlook

o Microsoft Teams

o Adobe Acrobat (including PDF creation and document management)

• Ability to operate standard office equipment including copiers, scanners, fax machines, and mail metering equipment.

• Knowledge of administrative operations, logistics support, inventory management, records management, and mail operations.

• Physical Requirements

• Ability to stand, walk, bend, kneel, reach, and move throughout office and storage areas.

• Ability to lift, carry, move, and reposition furniture, equipment, and supplies weighing up to 80 pounds, with or without assistance.

• Ability to utilize hand carts, dollies, and other material handling equipment.

Education:

High School Diploma or GED required

Bachelor's degree from an accredit college preferred.

Security Clearance Required:

• Must be a U.S. Citizen.

• Must possess a valid state-issued driver's license.

• Must successfully pass a Department of Justice Minimum Background Investigation prior to beginning work onsite.

Tuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.

Company Description

Tuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.