Office assistant

Job Description

Job Description

About Company:

At Detroit Body Guards Protection Unit, LLC, we know that armed security professionals are essential to protecting people, property, and peace of mind. That’s why we’re committed to being more than just another security job — we’re a career destination for professionals who take pride in doing the job right.

Professional Respect
We treat our security officers like professionals — because you are. Your training, discipline, and judgment are valued here, and we make sure you’re backed by a team that understands what it takes to do the job right.

Stable, Consistent Work
We offer full-time roles, reliable scheduling, and long-term assignments. You won’t have to worry about inconsistent hours or last-minute changes

Opportunities to Advance
We promote from within. Whether you want to become a site LT, field SGT, or join our Viper team, there’s room to grow.

Team-Oriented Culture
You’ll work alongside professionals who have your back. We promote mutual respect, strong communication, and a safety-first mindset across every site.

About the Role:

The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of our headquarters by providing comprehensive administrative support. This position is responsible for managing daily office tasks, coordinating communication, and assisting various departments to maintain an organized and productive work environment. The ideal candidate will be proactive in handling scheduling, correspondence, and office supply management, contributing to overall team effectiveness. By serving as a reliable point of contact for both internal staff and external visitors, the Office Assistant helps foster a professional and welcoming atmosphere. Ultimately, this role supports the organization’s operational success by streamlining administrative processes and facilitating effective communication across teams.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.

Preferred Qualifications:

• Associate degree or higher in Business Administration or related field.
• Experience with office management software and tools such as scheduling platforms and database systems.
• Basic knowledge of bookkeeping or accounting principles.
• Ability to multitask and prioritize in a fast-paced environment.
• Previous experience working in a corporate headquarters or similar setting.

Responsibilities:

• Manage and organize daily office operations including scheduling meetings, maintaining calendars, and coordinating appointments.
• Handle incoming calls, emails, and correspondence, ensuring timely and professional communication.
• Maintain office supplies inventory and place orders as necessary to ensure uninterrupted office functionality.
• Assist in preparing documents, reports, and presentations for various departments as needed.
• Greet and assist visitors, providing a positive and professional first impression of the company.
• Support team members with administrative tasks such as data entry, filing, and record keeping.
• Coordinate with facilities management to ensure the office environment is clean, safe, and well-maintained.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication are essential for managing daily correspondence, preparing documents, and coordinating schedules effectively. Organizational skills enable the Office Assistant to maintain an orderly workspace and ensure that office supplies and resources are adequately stocked. Time management is critical for balancing multiple tasks and meeting deadlines, which supports overall office productivity. Preferred skills like familiarity with office management software and basic bookkeeping enhance the ability to streamline administrative processes and support financial record-keeping. Together, these skills empower the Office Assistant to contribute significantly to a well-functioning and professional office environment.