Proposal Coordinator - multiple locations

Come Work With Us

Be Exceptional. Deliver Excellence. Make A Difference.

LimnoTech is a leading environmental engineering and science firm with clients who face water-related problems that are more challenging and costly than ever before. It is our job to help our clients make decisions based on the best available science and real-world constraints.

At LimnoTech, our values are to: honor the science, lead through innovation, act through partnership, commit to the long-term, and pursue big, bold actions. Are you ready to join a team of smart, talented people who are motivated every day to deliver excellence and make a difference for our clients, our partners, and the environment?
We are seeking a highly motivated Proposal Coordinator for employment at one of the following offices: Ann Arbor, MI, Oakdale, MN, or Washington, DC. Our ideal candidate is detail-oriented, organized, a fast learner, calm under pressure, enthusiastic, and a people person.

The successful candidate will help us expand our marketing team and grow LimnoTech by working closely with our Marketing Manager and Senior Marketing and Proposal Specialist. The candidate will add value to our business development efforts by leading and developing proposals in collaboration with technical team members to secure new work for LimnoTech and enable us to serve our clients.

This is a 40-hour-per-week position. The candidate will be fully in-person for an introductory 90-day period. Following the introductory period, a hybrid schedule request in accordance with LimnoTech’s guidelines can be submitted for consideration.

Responsibilities

• Help develop, maintain, and champion LimnoTech’s proposal workflow procedures and processes, and implement from beginning to end (go/no-go and initiation to submittal/interview)
• Drive and coordinate the proposal development process
  • Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the proposal lead/manager to develop production schedules
  • Schedule meetings and track the completion of staff and subcontractor assignments
  • Facilitate communications between project staff and other staff regarding proposal development
  • Coordinate with subcontractors (or prime) on schedules and materials
  • Prepare agendas and lead kickoff and check-in meetings with proposal teams
• Co-lead (with technical team members) the completion and submittal of high-quality proposals within strict deadlines
  • Collaborate with proposal team to gather required information for proposals
  • Fill out and review proposal forms and ensure completeness and accuracy
  • Format and lay out proposal content using standard templates
  • Lead proofreading and final editing and layout of proposals
  • Ensure all proposal requirements are met
  • Package proposals to ensure a professional look and effective messaging
  • Manage the final production and submission of all proposals in accordance with requirements and strict deadlines
• Maintain and improve internal marketing and proposal materials
  • Maintain proposal templates and help build material/content libraries
  • Track and manage electronic proposal files and archives
  • Compile materials for proposals and work with staff to complete updates (resumes, biosketches, project profiles, headshots, logos, firm overviews, other boilerplate content)
• Support management of accounts to help screen for and capture RFP opportunities and proposal submissions
• Other marketing and business development support as needed

Qualifications

• Bachelor’s Degree in Marketing, Communications, Journalism, English, Business, Environmental Science, or a related technical discipline (degrees in other specialties are acceptable if relevance and experience can be demonstrated).
• 2-4 years of relevant experience.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and time management (ability to prioritize tasks)
• An eye for detail, not accepting average or okay, and taking personal pride and responsibility for all aspects within your control. Attention to detail is a critical skill for this role.
• Advanced proficiency and skills in MS Word, MS Teams, and Adobe Acrobat Pro.
• Proficiency in Microsoft Excel and PowerPoint.
• Proficiency or familiarity with Adobe Creative Cloud Apps (InDesign, Photoshop) is a plus.
• Familiarity with AI platforms and tools (i.e., Claude, ChatGPT, Gemini, etc.) and AI-enabled proposal development workflows.
• Good at building strong relationships.
• Works positively under pressure and delivers quality products while meeting tight deadlines.
• An experienced and efficient multitasker.
• Interest and/or experience with business development is a plus.
• Must be legally able to work in the U.S. for any employer (proper documentation is required).

Compensation

LimnoTech rewards high achievement within a supportive working community. Individual achievement is rewarded through a unique merit review process based on recommendations from colleagues at all levels of the company, plus positive feedback from clients. This system drives pay increases and opportunities for increased project and corporate responsibility. We track individual progress annually to ensure competitiveness within our industry and identify opportunities for targeted professional development. The salary for this position will be determined based on the candidate’s years and type of experience, degrees earned, office location, and fit with job requirements, and is expected to range between $65,000 and $80,000 annually.

Our company culture focuses on giving our people opportunities to improve and grow through training, conferences, workshops, seminars, and participation in professional organizations. We also favor more personal, self-directed career planning over traditional performance evaluations. We encourage a mix of mentoring and proactive self-management so individuals can explore and create work opportunities that further their careers.

In addition to highly competitive compensation, LimnoTech offers an outstanding benefits package, including medical, dental, and vision coverage, 401k plan with company match, an employee stock ownership program (ESOP), flexible benefits program, medical leave, and more.

For more information about our firm, please visit

LimnoTech is an employee-owned (ESOP), equal employment opportunity (EEO) employer.

We value a diverse, equitable and inclusive workplace at LimnoTech. We believe that collaboration between diverse individuals with different perspectives and a unity of purpose will strengthen our company culture and yield innovative solutions for our clients. Therefore, we will intentionally increase awareness, foster dialogue, and seek continuous improvement in diversity, equity and inclusion throughout our company systems and practices. LimnoTech welcomes all qualified candidates for a diverse work force, and we are committed to equal opportunity and nondiscrimination. Employees are hired and promoted based strictly and solely on their competence to perform the work, without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

LimnoTech uses E-Verify® in its hiring practices to achieve a lawful workforce.
We intend to have our website and job application functions accessible to everyone. If you or someone you know needs assistance completing an employment application, please contact us at 734-332-1200.