Administrative Associate

Zoetis is currently looking for an Administrative Associate to join our team in Kalamazoo, MI. This position provides administrative and technical support to the Pharmaceuticals and CMC teams, as well as to the Vice President of Regulatory Affairs within Zoetis' VMRD Global Regulatory Affairs division. Additionally, it plays an active role in leading and supporting the planning and execution of local site-based initiatives and events.

The ideal candidate thrives both independently and collaboratively, consistently producing high-quality results with efficiency and attention to detail. This role requires close collaboration with other VMRD administrative professionals on various projects and may occasionally provide back-up administrative duties to ensure seamless operations across the team.

Key Responsibilities:

Responsibilities include but are not limited to:

• Coordinates FDA/Center for Veterinary Medicine Correspondence with Regulatory Managers and database system.
• Maintains calendars, prepares expense reports, and coordinates travel arrangements.
• Veeva Vault Gatekeeper of CVs and JDs for the assigned group
• Arranges off-site and on-site departmental meetings, videoconferences, and candidate interviews.
• Performs administrative tasks for on- and off-boarding of colleagues, interns, and contingent workers following established process checklists.
• Creates and maintains various spreadsheets and databases and processes check requests, purchase orders, and invoices, as required.
• Assists with maintaining and updating SharePoint sites.
• Supports management with preparation of Power Point presentation materials, Word documents and Excel spreadsheets, as required.
• Arranges guest office accommodations and other facility provisions for site visitors.
• Orders office supplies as needed.
• Maintains phone contact lists, email distribution lists and organizational charts.
• Provides back-up coverage for other administrative personnel while they are out of the office.
• Track and archive annual state EPA product licensing renewals.
• Provides technical support to the regulatory managers, as needed, including but not limited to CARES Act reporting, bilingual labeling changes for EPA products, drug listing and establishment registrations

• Interacts regularly with:
  • Regulatory Affairs - CMC
  • Regulatory Affairs - Pharma
  • Zoetis Administrative Professionals Team (ZAPT)

Basic Requirements:

• High School diploma/GED and 5+ years of administrative experience OR BS/BA degree and 2+ years of administrative experience
• Experience within the pharmaceutical industry preferred

Technical Skills

• Excellent written and verbal communication in English
• Strong interpersonal skills and customer focus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Superior attention to detail, multitasking, and prioritization abilities

About Zoetis


At Zoetis , our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues' careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.

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