Senior Marketing Coordinator

Overview

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Senior Marketing Coordinator with experience in the AEC sector (Architecture, Engineering, Construction). As a key liaison among proposal, technical, and business development teams, you will drive consistency, efficiency, and best practices across all marketing submissions.

What We’re Looking For

• Bachelor’s degree in Marketing, Technical Writing, English or Business.
• 5+ years of proposal coordination or marketing experience in the AEC industry; demonstrable track record of managing complex proposals.
• Proven ability to manage multiple concurrent proposals with shifting priorities.
• Strong working knowledge of proposal tools, including Adobe Creative Suite, Deltek Vision/VantagePoint or similar, and MS365.
• Demonstrated leadership or mentorship experience within proposal teams.
• Excellent time management, organizational, and problem-solving skills.
• Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
• Positive attitude and grace under pressure; constructive in receiving and providing feedback.
• Commitment to continuous improvement and professional development.
• CPSM (or APMP) certification is a plus.
• Familiarity with NY State Department of Transportation procurement processes is a plus.

What You’ll Do

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
• Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.
• Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
• Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
• Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
• Maintain and expand a library of primary resumes, boilerplate content, and up-to-date project descriptions; identify gaps and drive continual improvement of standardized materials.
• Support business development activities, including capture planning, client feedback management, and CRM updates.
• Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
• Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
• Provide guidance and mentorship to junior proposal coordinators and assistants on best practices, processes, and workflows.
• Other duties/tasks as assigned.

Why Join Us?

• Competitive Compensation
  • Compensation may vary based on total years of relevant experience
• Hybrid work schedule with fully Remote opportunities
• Mentorship and professional growth.
• Bonus Program
  • Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
• 9 Paid Holidays
• Competitive PTO accruals
  • Starting at 17 days, increases with years’ experience
• Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
• Group Term Life Insurance
  • Basic Accidental death and dismemberment & Basic Life
• Long term Disability coverage
• Several other additional benefits offered
  • Short term disability
  • Identity Protection
  • Flexible spending accounts
  • Optional life insurance for dependents
  • 401(k) with company matching
  • Employee Stock Ownership Plan (ESOP
• Be part of a collaborative team committed to advancing infrastructure while developing your skills in a supportive environment.

Who We Are:

The Marketing Department at M&M plays a vital role in building brand awareness, driving profitable growth, and further positioning M&M as the go-to engineering firm. To support these goals, the department is strategically composed of talented marketing and graphic design professionals with extensive and diverse experience across the AEC industry. Join our expanding team and elevate your career at one of the most established and 100% employee-owned engineering firms in the country.

The Company:

M&M is one of the world’s leading bridge engineering firms, known for technical excellence and innovation that surpasses current standards. Established more than 130 years ago, our firm is responsible for the design and maintenance of some of the nation’s most recognizable structures. Our services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development. We offer a competitive base salary, company ownership through our ESOP, a 401(k) with company matching, and a full benefits package. Review our benefits page for more information. Take the next step in your career with a firm that values innovation, collaboration, and employee ownership. Apply now and become part of a team shaping the future of bridge engineering.

Candidates must be authorized to work in the United States.
Modjeski and Masters is an Equal Opportunity Employer (EOE/M/F/D/V) . No third-party candidates, please.

Application questions can be sent to Jamie Kibler, Recruiting Coordinator, at [email protected]

Notice to Third Party Recruiters: Modjeski and Masters, Inc. only compensates job placement recruiters that have a valid Modjeski and Masters, Inc. approved written agreement in place for recruiting services. Modjeski and Masters, Inc. does not compensate third party recruiters for unsolicited job placement candidate information.