Accounts Payable Specialist

Title: Accounts Payable Specialist

Department: Accounting

Position Summary

The Accounts Payable Specialist is responsible for verifying proper payment approval processing payments accurately in a timely manner and ensuring that discounts are taken when available. The Accounts Payable Specialist reports directly to the Accounting Supervisor/Manager and may assist with other duties as necessary.

REPORTS TO: Accounting Supervisor/Manager

• Proficient in Microsoft Office products specifically Excel and Word.
• Ability to work with tight deadlines and perform high volumes of invoices.

• Match invoices expense reports and procurement card statements to authorizations and proofs of receipt.
• Obtain payment approvals for all program specific invoices timely and accurately prior to posting on the accounting software.
• Process invoices expense reports and procurement card payments and enter into accounting software with proper coding.
• Process check credit card and ACH payments of invoices and expense reports weekly based on approved aging reports or as urgently necessary including issue positive pay data to the bank.
• Set up new vendors communicate with vendors reconcile vendor requests or statements and resolve any payment discrepancies.
• Assist supervisor in providing guidance/training to staff in adhering to the accounting policies and procedures.
• Issue stop payments and void checks process reports for approval.
• Incorporate all applicable discounts or credits into payments made assist in negotiating payments terms with vendors.
• Prepare and send outand annual child welfare payment letters timely.
• Obtain and monitor W-9 form submissions.
• Prepare monthly payment check registers and reconcile entered invoices with bill analysis report.
• Maintain paper and electronic filing and record retention system for accounts payable including check and invoices ACH banking information files and other records as required.
• Update the vendor master file and recurring expenses as necessary.
• Perform other related projects and duties as assigned.
• Adhere to the Mission Values and Vision of CCSEM and the values and teachings of the Catholic Church.

This job operates in a professional office environment. This role routinely uses standard office equipment. While performing the duties of this job the employee is regularly required to talk or hear. This is largely a sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bend or stand on a stool as necessary. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Position Classification Type & Expected Hours of Work:

This is an on-site and full-time non-exempt hourly position. Days and hours of work are Monday through Friday 8:30 a.m. to 5 p.m. This position regularly requires long hours and may include evening and weekend obligations.

If you are interested in this position please forward your resume and cover letter to

Required Experience:

IC