Executive Assistant (Client Opening)

Executive Assistant

At The GSH Group, our goal is balance. We are in business to earn superior returns for our investors and provide affordable homes for our country's essential workers; while being committed to family, community, and personal empowerment and growth. We invest with purpose by creating high-quality, safe, clean progressive communities that are our residents, many of whom are essential workers, are proud to call home.

Job Summary:

We are seeking a highly organized and skilled Executive Assistant to provide comprehensive support to our CEO as well as coordinate the administrative aspects for our real estate transactions. The successful candidate will play a critical role in ensuring the efficient operations of daily activities as well as provide project management support for real estate transactions.

Responsibilities:

• Manage the CEO's schedule with setting appointments, scheduling meetings, and ensuring the calendar is up to date, organized and efficient.
• Handle emails, phone calls, and correspondence.
• Booking travel arrangements, including flights, accommodations, and transportation.
• Handle a variety of administrative tasks, including file maintenance, recordkeeping, and preparing documents, communication materials, and agendas for meetings.
• Act as a gatekeeper, screening and managing access as needed.
• Assist with event planning, organizing events such as meetings and social events.
• Handle expense reports, budget tracking, and financial documentation as needed.
• Conduct research and gather information on various topics as requested.
• Act as the liaison between the CEO and team members and external parties as needed.
• Be proactive in identifying and resolving issues or challenges with projects that may arise, and work to find solutions.
• Manage deadlines and timelines to ensure projects progress smoothly.
• Perform data entry tasks for record-keeping and analysis.
• Strive to provide excellent customer service and satisfaction with team members and external contacts
• Maintain the highest level of confidentiality regarding sensitive information and discussions.
• Coordinate the completion of contracts, agreements, and disclosures for real estate transactions, including preparing and submitting documents to regulatory agencies and financial institutions.
• Tracking expenses and assist with related tasks for real estate transactions.
• Schedule inspections, appraisals, and closing dates.
• Prepare for the closing of a transaction, including ensuring that all necessary documents are in order.
• Interact with all parties involved in real estate transactions, providing support and timely status updates.
• Ensure that all transactions comply with relevant real estate laws, regulations, and company policies.

Requirements:

• 3 to 5 years of proven experience as an Executive Administrative Assistant or similar role.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain professionalism and confidentiality at all times.
• High attention to detail and accuracy.
• Strong problem-solving abilities and resourcefulness.
• Strong Project Management skills, to assist in managing and overseeing special projects and initiatives as directed.
• Adaptability and the ability to work in a fast-paced, dynamic environment.
• Exceptional interpersonal skills and the ability to work collaboratively with all levels of staff and external clientele.
• Bachelor's degree or equivalent work experience preferred.
• Prior experience, such as with a title company and commercial real estate preferred.
• Previous experience in project management is a plus.

Our values:

Balance. We believe in balancing being a for-profit company and an empowering workplace where our employees can grow and thrive.

Invest. Provide sound asset investments for our investors with superior returns combined with an exceptional investor experience.

Collaborate. We leverage our strengths, skills, and experience to create a company that has best-in-class practices, incorporates technology, and encourages innovation.

If you are a dedicated and experienced administrative professional looking for an opportunity to work in our dynamic company, we invite you to join our team. Apply today and be part of our mission to deliver excellence in real estate, contributing to the growth and success of our organization and the communities we serve.