Administrative Assistant, Estimating

Central Conveyor Company (a member of the Tsubaki Group) is a turn-key Systems Integrator with a complete portfolio of conveyance solutions and products for the Automotive, Parcel & Logistics, and Warehouse & Distribution markets.

The Administrative Assistant, Estimating is responsible for assisting with the preparation of quotes and estimates, collecting needed materials for quote presentations, and facilitating department communications.

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description other tasks may be assigned and expected to be performed.

• Coordinate the collection of documents with Estimators to assemble customer quotes.
• Collaborate with other departments and individuals to obtain information needed to prepare quotes.
• Manage quote files.
• Assemble quotation binders, printing documents, and plotted drawings.
• Facilitate communications between Estimators and the customer.
• Maintain sub-contractor and sub-fabricator contact lists.
• Maintain, assign, and log proposal numbers.
• Prefill customer forms and templates.
• Update field labor rates.
• Maintain and regularly disseminate logs of Pipeline projects.
• Download customer specifications and load into proposal folders.
• Create estimate sheets per customer pricing form.
• Verify accuracy of customer pricing forms and links to various sources.
• Maintain email communication logs to ensure accuracy in the preparation of quotes.
• Complete administrative tasks for Estimating department.
• Maintain Estimating department calendar.
• Maintain meeting minutes for Estimating department.
• Receive and route incoming phone calls received on the companys main office line. (primary)
• Complete other tasks or projects as assigned.

• High School diploma or equivalent required: Associate degree preferred.
• Minimum 3 years in an administrative support role, preferably in a Sales Department.
• Ability to prepare and deliver presentations that are consistent with the desired corporate image.
• Excellent attention to detail; editing, proofreading, critical thinking, and research.
• Ability to prioritize work and meet deadlines.
• Ability to work independently and collaboratively with a team.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint, Project, and Teams).
• Experience with Adobe Acrobat DC, preferred.
• Knowledge of or experience with AutoCAD, preferred.

Learn more about U.S. Tsubaki at:

U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off (PTO), 10 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long-term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance.

The estimated salary range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on location, skills and expertise, experience, and other relevant factors.

Tsubaki is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability

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