Executive Assistant
- Manage complex executive calendars, including scheduling, prioritizing meetings, coordinating logistics, and resolving multiple stakeholders and time zones.
- Coordinate headquarters visitors including new hires onboarding from satellite locations, vendors, customers, designers, and clients to ensure a polished and welcoming experience.
- Assist in planning and coordinating meetings, executive events, leadership offsites, and internal gatherings including catering arrangements and space preparation.
- Book and coordinate domestic and international travel arrangements including flights, hotels, ground transportation, and itineraries.
- Prepare and submit expense reports, receipts, and supporting documentation using company expense management systems with accuracy and timeliness.
- Maintain organized digital and physical filing systems, including scanning, document management, and confidential paperwork handling.
- Support onboarding logistics for new hires visiting headquarters, including scheduling and coordination with internal teams.
- Greet and assist candidates during interview visits, ensuring a professional and seamless experience.
- Provide administrative support including drafting correspondence, preparing materials, and maintaining executive documentation.
- Support special projects and provide project management assistance as assigned by the Chief Executive Officer and other members of the executive team.
- Exercise sound judgment and maintain strict confidentiality when handling sensitive business, personnel, or financial information.
- Represent Scott Group Studio with professionalism, discretion, and credibility in a design-driven, luxury product environment.
- Associate or bachelor’s degree in business administration, customer service, marketing, human resources or a related professional field is preferred, or equivalent level of professional experience.
- Minimum of 3 years of experience supporting senior leaders or executives in a corporate environment.
- Demonstrated experience managing complex calendars and executive schedules.
- Experience coordinating travel, events, and visitor logistics.
- Strong proficiency in Microsoft Office Suite including Outlook, Teams, Word, Excel, and PowerPoint.
- Experience using Microsoft Copilot or AI-supported productivity tools preferred.
- Experience with expense reporting systems and administrative software platforms.
- Exceptional organizational skills with strong attention to detail and accuracy.
- Ability to manage multiple priorities while maintaining professionalism and composure.
- Proven ability to handle confidential information with discretion and integrity.
- Strong written and verbal communication.
- High level of professionalism and executive presence appropriate for a luxury brand environment.
- Strong interpersonal skills with the ability to interact confidently with senior leaders, external partners, and guests.
- Proactive problem-solving skills and the ability to anticipate needs across departments.
- Ability to use a computer and related office technology for extended periods.
- Ability to use phone and video conferencing tools.
- This position requires regular sedentary work with occasional movements throughout the office to greet visitors, prepare meeting spaces, and setup for events.
- Ability to lift light to moderate office materials and supplies as needed up to 50 lbs.
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