Accounts Payable Specialist

Job Description

Job Description

General Summary

Provides financial, administrative and clerical support by ensuring vendor, permit and sales commission checks are processed, verified and reconciled according to established policies and procedures in an efficient, timely and accurate manner.

Primary Duties and Responsibilities

• Review of all vendor invoices for appropriate documentation and approval prior to payment; entry of invoices into one of two software solutions and pulling of invoices selected for weekly check run.
• Pay salespersons by verifying commissions on installed jobs; make any necessary commission computation changes and prepare checks.
• Daily verification and preparation of permit checks for various municipalities.
• Obtain appropriate signatures on checks, distribute and/or prepare for outgoing mail.

• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.

• Communicate and problem-solve internally across departments regarding accounts payable and related questions/issues etc.
• Other responsibilities and tasks as assigned by the Accounting Manager.

Qualifications and Skills

• Minimum three years of accounts payable experience.
• Minimum of a high school diploma, preferably some college level accounting courses.
• Detail-oriented with the ability to multi-task and prioritize in a fast paced, high-volume environment with an emphasis on accuracy and timeliness.
• Exceptional follow-through and organizational abilities.

• Strong analytical, problem solving, research and resolution skills, basic accounting principles knowledge and documentation skills.
• Strong math skills and knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.

• Ability to be able to work independently or as a team.
• Excellent communication and interpersonal skills to effectively and professionally communicate with other team members.
• Computer proficiency, including the ability to operate a 10-key and to type 60-65 wpm.

Job Description_AP Specialist.docx

Monday - Thursday: 8:00 a.m. to 4:00 p.m.
Friday: 8:00 a.m. to 2:00 p.m.
*Additional hours may be required based on workload