Automotive Office Administrator

Job Description

Job Description

At Baker Auto Group we’re always looking for great talent! Apply below to come join our winning team!

WHAT WE OFFER:

• 401K
• Medical insurance
• Dental insurance
• Paid time off and vacation
• Paid training
• Employee discounts
• Opportunity for growth within the company

Responsibilities:

• Communications: Answering phones, screening/directing calls, taking messages, and greeting clients or visitors. Sorting mail and responding to general emails.
• Clerical Support: Organizing and maintaining digital and physical filing systems, data entry, photocopying, and scanning documents.
• Scheduling: Managing calendars, booking meeting rooms, and organizing appointments or travel arrangements.
• Inventory Management: Monitoring and restocking office supplies, ordering breakroom items, and arranging maintenance for office equipment.
• Basic Bookkeeping: Assisting with expense tracking, invoicing, and processing routine paperwork.

• Automotive Title Clerk - Essential Duties

  • Processes all new and used vehicles for registration in the state in which they will be titled.
  • Prepares tax and title documents.
  • Submits all legal transfer work to the Department of Motor Vehicles.
  • Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
  • Checks for accuracy in the application and ensures that all information is complete.
  • Prepares payoff checks for new vehicles and trade-ins.
  • Bills out all dealer trades and prepares Certificates of Origin.
  • Maintains a system to verify out-of-state titles.
  • Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
  • Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
  • Prepares stock cards for new and used vehicles.
  • Posts vehicle sales and purchases.
  • Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
  • Processes yearly renewal of dealer tags in conjunction with comptroller.
  • Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
  • Cross-trains others to handle title clerk daily responsibilities.
  • Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
  • Directs title runner in daily routines.
  • Maintains a professional appearance and a neat work area.
  • Other tasks as assigned.

REQUIREMENTS:

• High School Diploma
• Previous dealership experience preferred
• Excellent communication and organizational skills
• Experience using Microsoft Office suite
• Ability to work effectively with customers, vendors, and employees
• Must be willing to submit to a drug screen & background check