ACCOUNTS PAYABLE SUPERVISOR

Job Description

Job Description

JOIN A WINNING TEAM!

Are you looking for an exciting and fulfilling career opportunity? Join us at Grand Traverse Resort & Casinos and start a career that will provide you with rewarding opportunities and unforgettable experiences. Our mission is to provide economic stability for the Grand Traverse Band of Ottawa & Chippewa Indians, by emphasizing on our core values of Fun, Integrity, Communication, and Teamwork.

As part of our team, full and part time employees will enjoy the following benefits and perks:

• One FREE meal per shift
• 401K with match (after 1 year) plus weekly contributions
• Weekly Pay Days and Daily Pay Available
• Paid Time Off (PTO), Paid Holidays & Jury Pay
• Voluntary Vision
• Voluntary AFLAC Plans Available
• Employee Referral Program
• Gas Discounts at our Markets
• Cannabis Store Discounts
• Giftshop and Food Discounts
• Employee appreciation events and prizes

In addition, full time employees are eligible for the following:

• Competitive Medical, Dental, Prescription Plans
• Paid Bereavement
• Life Insurance Coverage
• Voluntary Short and Long Term Disability Coverage
• Voluntary AFLAC Plans Available

Seasonal employees contact the Benefits Department for eligible benefits and perks!!

We look forward to having you join our team and being a part of our mission.

SUMMARY

Accounts Payable Supervisor is responsible for the activities and operations in the accounts payable department for accuracy and eligibility for payment. The Accounts Payable Supervisor ensures timely payments, prepares and/or reviews accounts payable registers and related reports. The Accounts Payable Supervisor is responsible for maintaining relations with vendor, internal departments and other Tribal entities.

ESSENTIAL JOB FUNCTIONS

• Supervise the work of the Accounts Payable clerks to ensure adherence to GTB EDC policies and procedures.
• Knowledge of the accounts payable cycle starting with the purchase order process through completion of the payment process.
• Provide Accounts Payable clerks guidance in handling difficult or complex problems.
• Review the accurate coding of invoices for posting to the general ledger.
• Organize Accounts Payable records for internal and external audits.
• Work with internal and external auditors as required.
• Prepare journal entries and/or invoice adjustments for corrections in posting.
• Upload of the weekly check run files to the bank for processing.
• Knowledge of 1099 IRS Regulations for annual processing
• Research monthly vendor statements, reconcile and balance to detailed Accounts Payable register.
• Review Accounts Payable processes and procedures for efficiencies.
• Other duties as assigned by Controller.

OTHER NECESSARY SKILLS AND ABILITIES

Attention to detail and accuracy is essential as well as the ability to handle multiple tasks and work under pressure. Must be computer literate with Microsoft Office Suite programs. Beneficial but not required experience with Infinium or other equivalent accounting software. Individual will need to be a team leader in the Accounts Payable department. Must be reliable and maintain confidentiality per GTB EDC policies. Individual must have excellent communication skills.

EDUCATION / EXPERIENCE

Associate’s degree in accounting/finance and 2 years of professional supervisory level experience in the Accounts Payable field.

OR

Four years of professional supervisory level experience in the Accounts Payable field.

SUPERVISORY RESPONSIBILITIES

Direct supervision of the Accounts Payable clerks.

Hiring and terminations of Accounts Payable clerks.

Prepare and administer performance reviews of Accounts Payable clerks.

Prepare annual budgets for the Accounts Payable Department.

DRIVING RESPONSIBILITIES

Must have a valid driver’s license and be insurable by the Tribe’s insurance carrier.

EQUIPMENT TO BE USED

Computer, copier, fax machine, multi-line phone system, ten-key adding machine, and other general office equipment.

TYPICAL PHYSICAL DEMANDS

May be required to lift up to 25lbs.occasionally. May also be required to reach, bend, stretch, kneel, crawl, lift and carry on occasion. Must be able to sit for extended periods.

TYPICAL MENTAL DEMANDS

Must be able to handle stressful situations while remaining focused and professional. Must be able to deal with difficult people without losing perspective. Must be able to work productively under strict time restraints with variable deadlines.

WORKING CONDITIONS

Work is performed in a non-smoking office setting. Position may require occasional evenings, weekends and holidays. May be required to work over 40 hours per week. Some local and out of town travel may be required for further training and/or for the needs of the position.

COMMENTS

Tribal Preference and/or Native American Preference will apply. Must be able to pass a background investigation, drug, and alcohol testing as a condition of employment. Must be able to work flexible hours and to take on additional responsibilities when asked. Must adhere to company policies regarding strict confidentiality.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources .