Administrative Assistant

Benefits:

• Medical: Blue Cross Blue Shields of Michigan
• Dental: Delta Dental
• Vision: VSP
• Life: The Standard
• Voluntary Life: The Standard
• Short Term Disability: The Standard
• Long Term Disability: The Standard
• Hospital: The Standard
• Critical Illness: The Standard
• Accident: The Standard
• 401K - After 3 months of employment

in Collaborative currently provides customized partnership solutions to the healthcare industry. Our solutions are specifically designed for each client, for each partnership— servicing the built environment.

Intent to be Unique:

in Collaborative will be the superior choice for facility support services because we will redefine excellence through innovation, data-driven insights, and intentional strategies rooted in evidence-based research. Our approach goes beyond traditional solutions, leveraging advanced technology and analytics to provide actionable intelligence that empowers smarter, more strategic decision-making.

By staying ahead of industry trends and focusing on continuous improvement, we ensure our responses are not only timely but also tailored to address the unique challenges found within the Environment of Care. This commitment to precision and intentionality enhances operational efficiency, optimizes resources, and elevates outcomes for our clients.

We don’t just react—we anticipate. By integrating cutting-edge innovation with a steadfast focus on research-supported practices, we create sustainable, high-impact solutions that inspire confidence and deliver measurable success in every aspect of support services for the healthcare industry.

Human Quality Management:

• Leaders With A Voice

The leaders within in Collaborative shape company culture by inspiring trust, fostering collaboration, and driving meaningful change. Their ability to clearly articulate vision and values not only empowers teams and cultivates engagement but also ignites passion and purpose—individuals feel valued, motivated, and driven to contribute to shared success. Top-level leadership reinforces this by empowering local leaders to have a voice in operations, ensuring decisions are informed by those closest to the work.

• ESG + Safety

in Collaborative is committed to embedding privacy and safety at the core of our ESG plan, recognizing their vital role in fostering trust, well-being, and operational excellence. A workplace that prioritizes security—free from physical hazards, threats, and breaches of confidentiality—empowers employees to perform with confidence and peace of mind. By creating an environment where individuals feel protected and valued, we drive engagement, motivation, and resilience. This commitment not only supports a healthier, more effective workplace but also reflects our dedication to ethical responsibility and sustainable, people-focused growth.

• Communication At All Levels

in Collaborative believes effective communication is the cornerstone of a thriving organization, fostering trust, clarity, connection, and a culture of continuous improvement. Open and transparent dialogue align teams with organizational goals, values employee input, and empowers individuals to feel informed, appreciated, and deeply engage in driving success.

• Feedback + Acknowledgment

Feedback, acknowledgment, and continued learning drive a thriving workplace environment by fostering growth, motivation, and a sense of value. in Collaborative recognizes contributions, provides insights, and encourages skill development in every member of the team. By doing this, we empower employees, strengthen relationships, and cultivate a positive, high-performing organization.

• Competitive Pay + Benefits

Competitive pay and benefits are essential for building a thriving team, attracting top talent, retaining dedicated employees, and fostering loyalty. When employees feel valued and supported, they stay engaged, perform at their best, and drive innovative and growth. Prioritizing compensation and meaningful benefits creates a high-performing team and positions in Collaborative as an employer of choice.

• Identity Beyond The Job

in Collaborative is built on the principle that work-life balance is essential for overall well-being and success. We recognize the importance of individuals having an identity beyond their professional roles—pursuing passions, spending time with loved ones, and prioritizing personal growth. By cultivating a culture that values balance and flexibility, we empower our team members to bring their best selves to work, knowing they are supported in leading fulfilling lives outside the job. This approach not only enhances individual happiness but also drives greater creativity, productivity, and long-term success.

Job Summary:

Individual is responsible for providing support to the Director of Facilities in managing all areas covered under Facilities Operations. Supports employees through a variety of tasks related to organization and communication. Plans and accomplishes goals with a wide degree of creativity.

Duties:

· Provides support to ensure efficient operation of the office

· Creates schedules for Engineering, Security, Couriers, and Bio Med

· Answers phones and assists others with their needs

· Assigns work orders and tasks for EVS and Engineering

· Communicates with Director and helps schedule repair vendors

· Prints and passes out Preventive Maintenance orders

· Creates name badges for employees when requested by Human Resources

· Assists with ordering parts and supplies

· Assists with making signage for interior spaces

· Manages payroll system for Engineering, EVS, Security, Couriers, and I.T.

· Manages credit card for vehicle gas and repairs

· Exhibits polite and professional communication via phone, e-mail, and mail

· Type policies and procedures for Engineering, EVS, Couriers, I.T.

· Takes and types meeting minutes for staff and Safety meetings

· Performs other related duties and responsibilities as required

Qualifications:

· Has excellent organizational and time management skills, ability to handle multiple and concurrent assignments and activities

· Proficient in Microsoft office products

· Ability to work with various other software programs for building controls, work orders, name badges, and payroll

· Professional

· Ability to problem solve

· Communicates clearly and concisely, both orally and in writing

· Establishes, maintains, and fosters positive and harmonious working relationships with those contacted in the course of work

· High School Diploma or GED

· Professional experience as listed above

· Valid drivers license

Physical Requirements:

· Ability to sit for long periods of time

· Must be able to deal with stressful situations

· Must be able to deal with upset customers

· Must be able to lift and carry items up to 30 lbs

OSHA Exposure Classification:

· Minor risk of exposure to communicable while performing tasks

PPE:

· Gloves

· Mask