Administrative Assistant

Job Description

Job Description

THIS POSITION IS PART TIME - 32.0 A WEEK

Mon-Thurs: 8.30am to 3.30pm with 30 mins for lunch

Friday: 8.30am to 3.00pm with 30 mins for lunch

Day-to-Day

An employer is looking for an Administrative Assistant to support two General Managers and a team of ~70 engineers. This individual will be responsible for providing high-level administrative and operational support to ensure smooth day-to-day department functionality.

Responsibilities include:

• Coordinate and manage meetings, including weekly/monthly team meetings and department events/offsites
• Submit and track purchase requisitions (approval → PO → invoicing), and reconcile expenses
• Process invoices and confirm payments
• Prepare and submit monthly accruals
• Support new hire onboarding (account setup, equipment coordination, system access, org/seating charts)
• Arrange travel for team members and visiting stakeholders
• Prepare for visitors (account setup, Wi-Fi access, badge coordination)
• Assist with travel coordination for international visitors (including limited communication support)
• Maintain and update internal reference materials and documentation
• Manage office supplies and maintain supply room inventory
• Distribute incoming mail and support general office operations

Must-Haves

• 3–5 years of administrative or office support experience
• Strong verbal, written, and interpersonal communication skills
• Excellent customer service and organizational skills
• Experience with SAP, Ariba, or similar procurement systems
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Ability to work independently and collaborate across teams

We are a San Diego-based renewable energy company that develops, owns, and operates utility-scale solar and energy storage projects across the Western United States. The company focuses on delivering large-scale clean energy infrastructure that helps utilities, communities, and businesses meet growing power demands with reliable, sustainable energy.

Company Description

We are a San Diego-based renewable energy company that develops, owns, and operates utility-scale solar and energy storage projects across the Western United States. The company focuses on delivering large-scale clean energy infrastructure that helps utilities, communities, and businesses meet growing power demands with reliable, sustainable energy.