PT Development Manager

Job Description

Job Description

Title: PT Development Manager

Reports to: President & CEO, Development Committee

Classification: Part-time, hybrid work environment

Employment is At-Will – either the employee or the employer may terminate the employment relationship at any time, for any reason or no reason, with or without notice.

Purpose of the Position: Responsible for new acquisition fundraising and lapsed donor revenue generation through special events, new major donor solicitation campaigns, grant writing projects, corporate sponsorships, and foundation support.

Essential Functions

• New acquisition fundraising, cultivation, and stewardship management

Oversee all special new donor event logistics , including, but not limited to:

• Creation and implementation of detailed event project timelines
• Weekly monitoring and preparation of event progress reports
• Securing venues and assembling all event materials and collateral
• Gathering vendor quotes and securing vendors upon approval from CEO
• Creating detailed hour-by-hour event agendas and run-of-shows
• Cultivating and managing volunteer engagement for event support
• Plan and execute logistics for fundraising events and smaller donor receptions and concert experiences, including guest list management, catering coordination, invitation design, deployment, and tracking, and on-site event management
• Serve as the customer service liaison for all new donor signature events, ensuring high-touch communication with guests before and after each event
• Aid the CEO and Development Committee members in donor stewardship initiatives such as treats-on-seats, VIP stage seats at rehearsals, donor pin distribution and tracking, and seat upgrades.

Data Management & Reporting

Use CRM system to identify, solicit, and secure funds from lapsed donor and non-donor ticket buyers, and new corporate and foundation supporters, ensuring accurate and timely input of all gift and fundraising-related activities, including:

• Ticket and sponsorship sales
• Guest registrations and RSVPs
• Auction and/or in-kind tracking
• Payment processing and acknowledgments (with help from Bookkeeper)
• Provide weekly tracking and reporting on new acquisition fundraising revenue, expenses, and in-kind contributions
• Support the Development Committee chair in preparing agendas and meeting minutes for bi-monthly in-person committee meetings

Budget & Revenue Growth

• Collaborate with the CEO to manage and monitor event budgets, ensuring expenses remain within prescribed limits
• Identify and recruit corporate and in-kind sponsors or underwriters for goods and services to reduce fundraising costs
• Work closely with the administrative team to increase participation, expand donor pipelines, and meet or exceed new acquisition fundraising goals

Collateral & Communications

• Assist in the creation of all development-related collateral, including solicitation and thank you letters, invitations, programs, signage, and name tags, in collaboration with the Marketing team and external vendors
• Ensure brand consistency and gift recognition, and quality across all printed and digital materials
• Support pre- and post-event communications, including reminders, confirmations, and thank-you messaging to guests and sponsors

The Essential Functions listed are representative, not exhaustive; some may be added, deleted, and/or modified, as organizational needs change.

Revenue Goals and Compensation

This is a part-time hourly position. Hours will be paid at $25 per hour with a maximum of 20 hours per week . IMPORTANT: This position has a minimum annual new acquisition gift revenue goal of $65,000. Productivity will be measured quarterly. New acquisition of gift, sponsorship, and foundation revenue is defined as revenue from a source that was not previously available to HSO in the last fiscal year.

Qualifications

Knowledge/Skills

• Demonstrated experience managing fundraising campaigns and events from start to finish
• Strong organizational and project management skills with high attention to detail
• Excellent interpersonal, verbal, and written communication skills
• Passion for the performing arts and commitment to the mission of the Holland Symphony Orchestra

Computer Skills
Proficient with CRM/database systems (ArtsPeople and/or CueBox experience preferred), Microsoft Office Suite, Constant Contact, Canva, and social media platforms

The desired list of Qualifications is representative, not exhaustive; some may be added, deleted, and/or modified as organizational needs change.

Education
Bachelor’s degree in Fundraising/Development, Event Management, Marketing, Communications, or related field

Experience
3–5 years of development and fundraising experience, preferably in a non-profit or arts environment
An acceptable equivalent combination of education and experience will be considered.

• Working Conditions/Physical Demands
• Ability to work evenings and weekends as required by the event schedule
• Ability to utilize a computer keyboard (typing) and sit for extended periods of the workday
• Must be able to lift at least 50 lbs.
• May be required to sit and/or stand for long periods throughout events.

The description of Working Conditions and Physical Demands is representative, not exhaustive; some may be added, deleted, and/or modified, as organizational needs change.

To apply, please email a cover letter, your current resume, and an example solicitation letter in a single PDF document with the subject line “Development Manager”.

Company Description

Founded in 1990, the Holland Symphony Orchestra is a community supported ensemble committed to
engaging all people through music to enrich the cultural life of West Michigan. To that end, Holland Symphony
Orchestra strives to meet the following goals:

• Create varied, quality symphonic concerts to entertain and inspire;
• Provide educational programs to promote a lifelong interest in music;
• Expand relevant community collaborations and respond to community needs;
• Increase audience and patron participation; and
• Assure responsible stewardship of financial and human resources.

Holland Symphony Orchestra is broadly recognized as an exceptional cultural institution throughout the
State of Michigan, the West Michigan area, and within our arts peer groups based on artistic quality, the size
and growth of our audience, our fiscal strength and stability, and the success of our education and community
programs.

For more information about the Holland Symphony visit

Company Description

Founded in 1990, the Holland Symphony Orchestra is a community supported ensemble committed to\r\nengaging all people through music to enrich the cultural life of West Michigan. To that end, Holland Symphony\r\nOrchestra strives to meet the following goals:\r\n\r\n• Create varied, quality symphonic concerts to entertain and inspire;\r\n• Provide educational programs to promote a lifelong interest in music;\r\n• Expand relevant community collaborations and respond to community needs;\r\n• Increase audience and patron participation; and\r\n• Assure responsible stewardship of financial and human resources.\r\n\r\nHolland Symphony Orchestra is broadly recognized as an exceptional cultural institution throughout the\r\nState of Michigan, the West Michigan area, and within our arts peer groups based on artistic quality, the size\r\nand growth of our audience, our fiscal strength and stability, and the success of our education and community\r\nprograms.\r\n\r\nFor more information about the Holland Symphony visit