HVAC Service Coordinator (Urgent Hire)

Job Description

Job Description

Job Title: Service Coordinator

Job Description

We are seeking a dedicated HVAC Dispatcher/Service Coordinator to join our team. The successful candidate will support the performance of operations, manage customer service requests, and dispatch service technicians. This role involves coordinating maintenance planning, handling customer communications, and ensuring efficient scheduling of field personnel.

Responsibilities

• Support operations by managing planned and unplanned maintenance/service calls.
• Coordinate successful operations in line with company policies and guidelines.
• Plan and dispatch field technicians for monthly maintenance.
• Serve as the single point of contact for all customer service requests and emergency calls.
• Prioritize calls based on severity and technician availability.
• Qualify service requests to establish response time requirements.
• Determine and dispatch appropriate technicians to resolve problems efficiently.
• Communicate schedules and updates with customers.
• Report work progress, customer relations, and other operational matters to the Service Office Manager.
• Create effective work schedules for field personnel to maximize skill use and meet customer needs.
• Audit service reports regularly and provide logistical support to field staff.
• Maintain understanding of mechanical systems to make informed scheduling decisions.
• Dispatch technicians to service HVAC and electrical equipment within a 1-100 miles radius.
• Receive incoming service requests and assess urgency and nature of issues.
• Schedule service appointments for commercial HVAC repairs, installations, and maintenance.
• Assign and dispatch technicians based on their skills, location, and workload.
• Maintain and update service schedules with job details and completion status.
• Monitor service call progress and address issues proactively.
• Handle daily invoicing of completed jobs.

Essential Skills

• 2+ year of customer service and dispatching experience.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Previous experience in coordinating, billing systems, and technical support.
• High School Diploma or GED.
• Minimum of two years experience in dispatching or service capacity in HVAC/Electrical/Mechanical industry.
• Mechanical aptitude and ability to anticipate next steps.
• Strong communication skills over phone and email.
• Knowledge of local service area.
• Ability to multitask, detail-oriented, and strong organizational skills.
• Discretion and judgment for timely decision-making.

Job Type & Location

This is a Permanent position based out of Livonia, MI.

The pay range for this position is $28.00 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Livonia,MI.

This position is anticipated to close on Jun 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.