Assistant Billing Specialist

Job Description

Job Description

Billing & Invoicing Support

• Assist with the preparation and processing of recurring invoices and billing applications
• Enter billing and cost data into accounting or project management systems
• Review invoices and supporting documents for accuracy, completeness, and proper coding
• Help organize and compile billing backup documentation as required

Vendor & Internal Coordination

• Assist in reviewing vendor and subcontractor invoices or payment requests
• Track receipt of required documentation, such as lien waivers or insurance certificates
• Communicate with internal teams and external partners to help resolve missing or incorrect billing information

Accounting & Recordkeeping

• Maintain organized electronic and physical billing files
• Assist with tracking billing status, retainage, and payments
• Support reconciliation efforts between billing records, contracts, and job cost information
• Help ensure billing activities align with contract requirements, company policies, and internal procedures

Administrative & Reporting Support

• Assist with preparing basic billing and status reports for internal use
• Respond to routine billing-related questions from internal team members
• Provide general administrative support to the billing and accounting team as needed

KEO Illinois (KEO) is a general contracting, construction management and design-build company. Since its founding in July1994, KEO has completed numerous commercial, institutional and municipal medium-to-large scale pro-jects. KEO's successful 30+ years in business can be attributed to commitment to excellence, hard work and the ability to meet clients’ needs.

Company Description

KEO Illinois (KEO) is a general contracting, construction management and design-build company. Since its founding in July1994, KEO has completed numerous commercial, institutional and municipal medium-to-large scale pro-jects. KEO's successful 30+ years in business can be attributed to commitment to excellence, hard work and the ability to meet clients’ needs.