Administrative Assistant - Entertainment

The Administrative Assistant I, under the direction of the Entertainment Manager, is responsible for providing clerical support and assisting the Entertainment Department in bringing entertainment to all Kewadin Casinos locations. The position is responsible for assisting in necessary office duties in the Entertainment Office, including maintenance of Entertainment contracts and records, and working with selected agencies and talent buyers to ensure success of all Entertainment venues.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• Provide clerical support such as assisting with data entry, providing meeting minutes, and preparing reports.
• Answer, screen, and route incoming calls and contacts to appropriate personnel.
• Provide information to Production Lead and Entertainment Manager.
• Generate and distribute daily, weekly, and monthly reports to in-house departments and managers.
• Ensure rooming lists and manifests are distributed to all related departments.
• Assist with room bookings, generating contracts, incentive reports, and processing all Entertainment invoices.
• Assist the Entertainment Manager with the coordination of Entertainment events.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Coordinate with unit representatives for Tribal Elder tickets.
• Maintain and order department supplies.
• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, customers and outside entertainment vendors/service providers.

PHYSICAL REQUIREMENTS:

Position light with primarily sitting and lifting of up to 20 pounds. Physical factors include constant sitting, use of hearing, frequent loud noise, near/midrange/far vision, depth perception and typing and occasional walking. Working conditions include frequent exposure to noise and air quality. Potential hazards include constant computer use.

REQUIREMENTS:

Education: High School diploma or equivalent required.

Experience: One year clerical or administrative experience required.

Certification/License: Must undergo a Criminal background investigation done under the rules of the National Indian Gaming Commission.

Knowledge, Skills and Abilities: Must have working knowledge and be able to use word processing, spreadsheet, and data base software. Must have working knowledge and be able to use office machines, such as calculator, copier, fax, printer and computer. Must have excellent communication skills and be able to communicate clearly in person, in writing, and by telephone and email. Must have excellent organizational skills; organizing work, prioritizing, tasks and managing time. Knowledge of Entertainment industry preferred. Must be flexible with shift and able to work extended hours when needed. Must be able to work under pressure and handle difficult situations. Must be able to establish and maintain an effective working relationship with supervisory personnel, coworkers, entertainment vendors, and the general public. Must be able to work around loud noise and bright lights during entertainment events. Must be able to travel to other Kewadin Casinos locations for entertainment events Native American preferred.