Accounts Payable Specialist
Job Description
Job Description
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Grand Rapids, Michigan. In this long-term contract role, you will focus on managing vendor relationships, processing invoices, and ensuring timely and accurate payments. This position requires a strong ability to reconcile accounts, maintain compliance with policies, and contribute to the overall efficiency of the accounting team.
Responsibilities:• Create and review weekly payment run proposals to ensure accounts payable aging balances correctly.
• Perform month-end account reconciliations, completing all tasks within strict deadlines.
• Verify the accuracy of figures, postings, and documents, ensuring proper codes and descriptions are applied.
• Maintain accurate reporting by identifying discrepancies and collaborating with the accounting team to resolve them.
• Process non-inventory expenses, including leases, utilities, and other operational costs for multiple sites.
• Manage electronic payments and proactively identify opportunities for streamlining payment methods.
• Prepare annual 1099 tax forms and assist with internal and external audits as required.
• Document and update processes regularly, identifying opportunities for improvement to support growth.
• Research and resolve invoicing issues, providing accurate financial information and addressing account-specific inquiries.
• Maintain vendor account management, ensuring invoices are paid, credits are processed, and correspondence is handled effectively.• Proven experience in accounts payable processes, including high-volume invoice management.
• Proficiency in Great Plains Dynamics and Great Plains Accounting software.
• Advanced skills in Excel for tracking, coding, and analyzing financial data.
• Strong knowledge of invoice coding and approval processes.
• Ability to reconcile accounts and ensure compliance with federal, state, and company policies.
• Experience in preparing tax forms, including 1099s, and supporting audit procedures.
• Excellent communication skills for building and maintaining vendor relationships.
• Detail-oriented with the ability to meet strict deadlines and manage multiple tasks efficiently.
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