Administrative Assistant

Job Title: Administrative Assistant

Location: Grand Rapids
Job Type: Part time
Reports To: Executive Director

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily pantry operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the pantry runs efficiently. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence
• Prepare reports, memos, letters, and other documents
• manage website, Facebook and other social media
• Create various marketing materials
• manage volunteer applications and volunteer calendar
• Organize and maintain filing systems (both physical and digital)
• Coordinate meetings, including scheduling, preparing agendas, and taking minutes
• Assist with data entry, record keeping, and database management
• Event Planning
• Assist on pantry floor, stocking, sorting and assist pantry manager
• Provide general support to visitors and staff
• Perform other administrative duties as assigned

Qualifications

• College Degree preferred - Communications, Marketing, Business
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficiency in Canva, MailChimp, social media management
• Experience with event planning
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to multitask and prioritize tasks effectively
• Professional attitude with strong work ethic
• Must be a team player with a passion for service to others

Work Environment

• Pantry based setting Mon. & Tues. 8:30-1:00 - Wed. & Thurs. 8:30-3:00
• May require occasional overtime depending on workload

Compensation & Benefits

• $18 - $20 / hour

How to Apply

Please submit your resume and a cover letter outlining your qualifications and experience to:

[email protected]

Pay: $18.00 - $20.00 per hour

Work Location: In person