Executive Assistant to Admissions

Executive Assistant to Admissions

POSITION TITLE: Executive Assistant to Admissions
REPORTS TO: Director of Admissions
POSITION TYPE: Full-Time, GOSSE – Level C
MINIMUM PAY RATE: $16.40/Hour

GENERAL SUMMARY:

Employees in this position, performing the full range of secretarial duties, provide clerical support, and coordinate office activities for non-clerical supervisors. They participate in and supervise the performance of a variety of clerical tasks, perform secretarial tasks, and participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment.

DUTIES AND RESPONSIBILITIES:

Examples performed by this position include:

1. Provide clerical support to the Director of Admissions and the Admissions Department.
2. Assist in supervision of work-study students and student ambassadors.
3. Process admission applications, high school transcripts, GED transcripts, and standardized placement test scores.
4. Communicate with students regarding admissions processes and general inquiries through a variety of methods (phone, text, email, letter, and in-person).
5. Assist with college functions related to the department (e.g. St. Joseph County College Fair, New Student Orientations, Transfer Day, Campus visits, and off-campus presentations and events.)
6. Handle incoming mail, e-mail, phone calls, texts, and appointment arrangements for the Admissions Department.
7. May arrange on-campus recruitment visits for transfer colleges and universities.
8. Assist with the display and inventory of college promotional literature, pertaining to admissions, in the student services area of the college and at other on-campus locations.
9. Assist the Admissions Office in the preparation of packets and distribution of College promotional items for on-campus activities or off-campus locations and events.
10. Assist the Director of Admissions in obtaining school rosters for prospective students. Create mailing lists for recruiting purposes.
11. Serve as back-up clerical support for the Registration and Records office as needed.
12. Order office, copier, and student ID supplies for Student Services.
13. Provide frontline customer service for Student Services. Greet students/staff when they enter student services.
14. May work evenings and weekends as needed for admissions office and/or events.
15. Other duties within the scope of this position as assigned by their supervisor.

REQUIRED QUALIFICATIONS:

1. Associate degree in related field or sufficient progress towards degree to be able to complete within a year.
2. Demonstrate keyboarding ability.
3. Skilled in Microsoft Office Suite.
4. A comprehensive command of grammatical structure, sentence structure, spelling, punctuation, and the ability to compose, in good form, various correspondences.
5. Knowledge and skill in operation of computer and other standard office machines and equipment.
6. Attention to detail essential.
7. Strong interpersonal communication ability with the public, students, and all staff.

PREFERRED QUALIFICATIONS:

1. One (1) year experience in secretarial position.
2. Bi-lingual with ability to speak English and Spanish
3. Proficient in Ellucian Colleague

To apply: please visit:

Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references to: [email protected] or Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032. Position will remain posted until filled.

Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination.

This organization participates in E-verify. For more information, please visit the DHS E-verify site.

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