Executive Administrative Assistant

Job Description

Job Description

Executive Administrative Assistant

· Maintains the highest level of confidentiality regarding corporate and personal information. Partners with the executive ensuring efficient and effective time management.

· Serves as the executive’s liaison to various internal and external parties. Handles correspondence, prepares reports, and assists with creating presentations.

· Manage calendars for an Executive Director and their direct reports.

· Coordinates meetings, appointments, and travel arrangements. Ensures the executives’ preparedness for meetings and engagements; secures required materials, invites key attendees, and ensures events remain on schedule.

· Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.

· Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.

· Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.

· Optimizes travel arrangements based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.

· Coordinates interactions between executive and employees when appropriate.

· Assists with special projects as needed for the Business Office

· Acknowledges the need for flexibility in scheduling when different time zones are involved.

· Continuously seeks process improvement to increase productivity and efficiency.

· Supports onsite events, when required.

· Always anticipates the needs of the executive and team and proactively addresses issues before they arise.

· Skills Required:

· Event Planning, Facility Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Sharepoint, Microsoft Word, Visio, Administrative Assistant, Training Coordination, Business Continuity / Disaster Recovery, Business Skills

Experience Required:

· Associate’s degree (or equivalent)

· 3+ years’ experience as an executive assistant supporting senior leader(s)

· Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.) records management systems, and other business procedures and terminology

· Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive

· Excellent writing, editing, and proofreading skills

· Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication

· Ability to work collegially within a team environment in an open concept office area

· Responsive, self-starter; takes initiative in resolving issues or concerns.

· Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.

· Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.

Education Required:

· Associate Degree

Education Preferred:

· Bachelor's Degree

G-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals! We are large enough to make a difference and small enough to genuinely care about each and every one of our employees!
We work with the best of the best! Join us today!

Company Description

G-TECH Services, Inc. is a leading certified recruitment and placement firm that provides high-quality, flexible staffing solutions to a nationwide client base. We pride ourselves in keeping employee attrition low and offering exciting career opportunities to Engineers and IT professionals! We are large enough to make a difference and small enough to genuinely care about each and every one of our employees!\r\nWe work with the best of the best! Join us today!