Support Staff- Administrative

Job Description

Job Description

Job Title: Support Specialist (Administrative & Time Reporting)

Location: Shelby, MI
Work Schedule: Monday – Friday (Schedule to be confirmed)

Position Summary

We are seeking a highly organized and detail-oriented Support Specialist to provide comprehensive administrative support and ensure the smooth day-to-day operations of the team. This role is responsible for coordinating administrative activities, maintaining accurate documentation, supporting employee time reporting processes, and assisting with payroll-related tasks. The ideal candidate is professional, dependable, and capable of handling confidential information with a high level of discretion.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
• Prepare, edit, and maintain reports, presentations, spreadsheets, and other business documentation.
• Professionally handle incoming phone calls, emails, and general correspondence.
• Maintain office supplies, place orders, and assist with procurement activities as needed.
• Organize and maintain electronic and physical filing systems.
• Provide administrative assistance to managers and cross-functional teams.

Time Reporting & Payroll Support

• Collect, review, and validate employee timesheets for accuracy and compliance with company policies.
• Ensure timely submission of employee hours into the company's timekeeping system.
• Investigate and resolve time entry discrepancies by coordinating with employees and managers.
• Generate weekly and monthly time reports for payroll processing and management review.
• Maintain accurate records related to employee attendance and time reporting.

Team Support

• Provide general administrative support to staff and management.
• Assist with new employee onboarding, including orientation on time reporting processes and tools.
• Support special projects and additional administrative tasks as assigned.
• Help improve administrative processes and maintain efficient workflow within the department.

Required Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative support experience .
• Experience with timekeeping or payroll systems is preferred.
• Proficient in Microsoft Office Suite , including Excel, Word, and Outlook .
• Strong organizational skills with exceptional attention to detail.
• Ability to manage confidential and sensitive information with discretion.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and ability to work independently in a fast-paced environment.

Preferred Qualifications

• Experience supporting payroll or HR administrative functions.
• Familiarity with electronic timekeeping systems.
• Strong multitasking and time management skills.
• Customer-service oriented with a collaborative team mindset.

Key Skills

• Administrative Support
• Calendar Management
• Timekeeping & Timesheet Management
• Payroll Support
• Microsoft Excel, Word & Outlook
• Data Entry & Documentation
• Report Preparation
• Organization & Multitasking
• Communication Skills
• Confidential Information Handling
• Problem Solving
• Attention to Detail

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.

Company Description

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.