Accounting Coordinator

Communities First, Inc. is a Michigan-based nonprofit 501(c)(3) whose mission is to build healthy, vibrant communities through economic development, affordable housing, and innovative programming. CFI is focused on providing safe, quality, affordable housing, increasing economic opportunities, and improving the quality of life of the populations that the organization serves.

Job Summary

The Accounting Coordinator – Accounts Payable & Receivable is responsible for supporting the day-to-day financial operations of Communities First, Inc. by accurately processing accounts payable and accounts receivable, handling billing, performing reconciliations, and maintaining financial records. This role works closely with the Director of Finance, Senior Accountant, and Accountant to ensure the timely processing of transactions, compliance with organizational policies, and accurate financial reporting.

Essential Functions

• Process accounts for payable transactions, including invoices, expense reports, check requests, and vendor payments.

• Review invoices and payment requests for accuracy, coding, approvals, and supporting documentation.

• Maintain vendor files, W-9 documentation, and assist with 1099 preparation.

• Generate invoices, tenant billings, program billings, and other accounts for receivable transactions.

• Monitor outstanding receivables and follow up on unpaid balances in coordination with departments and external partners.

• Process cash receipts, deposits, and payment postings accurately and in a timely manner.

• Assist with bank, credit card, and account reconciliations.

• Support month-end and year-end closing processes by preparing reports and maintaining accurate financial records.

• Maintain organized electronic and physical financial files in accordance with organizational policies and audit standards.

• Assist with grant, program, and departmental expense tracking as assigned.

• Respond to vendor, resident, customer, and internal staff inquiries regarding invoices, payments, and account balances.

• Ensure compliance with internal controls, accounting procedures, and nonprofit financial practices.

• Support audits and financial reviews by gathering requested documentation.

• Collaborate with the finance team to improve accounting workflows and operational efficiencies.

• Maintain confidentiality of financial and organizational information.

• Other duties as assigned.

Education

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.

• An equivalent combination of education and experience may be considered.

Required Knowledge, Skills, Abilities, Training, and Experience

• Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting support.

• Experience working in a nonprofit, property management, or multi-entity environment preferred.

• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

• Experience with accounting and financial management software such as QuickBooks, Sage Intacct, Yardi, AppFolio, Microsoft Dynamics 365 Business Central, NetSuite, or similar accounting systems preferred.

• Strong attention to detail and accuracy in data entry and financial processing.

• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

• Strong organizational and recordkeeping skills.

• Effective written and verbal communication skills.

• Ability to maintain confidentiality and handle sensitive financial information.

• Strong customer service and interpersonal skills.

• Ability to work independently while also collaborating effectively with a team.

• Strong problem-solving and analytical skills.

Essential Physical Requirements

• Ability to sit and work at a computer for extended periods of time.

• Ability to occasionally lift and move files or office materials up to 25 pounds.

Reporting Structure

This position reports directly to the Director of Finance and works closely with the Senior Accountant and Accountant.

Equal Employment Opportunity & ADA Compliance

Communities First, Inc. provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. To ensure equal employment opportunities for qualified individuals with disabilities, Communities First, Inc. will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the organization would result. We support and promote equal employment opportunities, human dignity, racial, ethnic, and cultural diversity by taking positive steps to eliminate barriers that may exist in hiring and in employment practices. Discrimination of any type will not be tolerated.

This job description does not list all duties of the job. Other duties and responsibilities may be assigned. This job description may be revised at any time. This job description is not a contract for employment, and either the employee or employer may terminate employment at any time, for any reason, or no reason.