HR Generalist Specialist Level IV

CLASSIFICATION:
Administration/Non-Bargaining

DEPARTMENT:
Human Resources

SUMMARY OF POSITION: Under the direction of the Director of Human Resources, the Human Resources Generalist provides comprehensive HR support for the district, ensuring efficient and accurate operations of HR functions. This position is responsible for employee onboarding, personnel records management, HRIS and payroll administration, data reporting, recruitment support, and compliance and reporting requirements in accordance with Michigan law, district policies, and collective bargaining agreements.

ESSENTIAL RESPONSIBILITIES:

1. Provide exemplary customer service to all employees and stakeholders.
2. Onboard new hires to provide a gold standard of service.
3. Process new hires, employee status change requests, contract adjustments, and termination paperwork for payroll processing with accuracy and adhering to established processing deadlines for multiple school districts.
4. Responsible for personnel records management including the employee personnel file, medical files, and updating the Human Resources employee software systems. Responsible for maintaining and managing the filing systems in a highly confidential manner.
5. Completes the annual employee management rollover process in the HRIS system on an annual basis, including the management of work calendars, employment contracts, compensation, and collective bargaining agreement changes for assigned employee groups.
6. Ensure criminal background checks, fingerprinting, and required screenings are completed and maintained for all employees and volunteers.
7. Responsible for interpreting and implementing contractual language for various union groups.
8. Monitor employee certifications, licenses, and credentials, providing notifications for expirations and renewals as needed.
9. Assists in the overall recruitment process, including preparing and posting vacancies, attending recruitment events, coordinating interviews, vacancy marketing, and other recruitment efforts.
10. Responsible to assist with the planning and coordination of all events in the Human Resources Department such as meetings, conferences, trainings, recognitions etc.,
11. Prepare, distribute, and maintain employment contracts for certified and administrative staff.
12. Responsible for Registry of Educational Personnel (REP) reporting as required by the Michigan Department of Education (MDE), for the SISD and applicable local school districts.
13. Able to prepare data from employee software system for reporting purposes, gather data as requested for the department, assemble material for use in preparation of reports, documents, and prepares correspondence.
14. Communicates with various departments' employee status information.
15. Process mid-year and end of the year stipends based on collective bargaining agreements.
16. Provide support to other staff members as needed.
17. Performs other duties and special projects as required by the Executive Director and Director of Human Resources.

QUALIFICATIONS:

1. Bachelor's degree in human resource management, business management, or related field required. Will consider equivalent experience/training and education in a related area. Two (2) to three (3) years of executive office experience working in a multi-faceted and diverse organization. Experience working in a personnel or human resource department is preferred.
2. Must have the ability to manage numerous tasks, possess good organizational skills, and communicate effectively with co-workers and the public.
3. Must be able to work collaboratively in a team environment.
4. Must demonstrate a high degree of proficiency in the use of business software programs, including Microsoft Office and Google platforms. Must be able to learn and become proficient in the use of the District's Finance and Human Resource Management platform.
5. Ability to analyze processes, identify inefficiencies or duplication of effort, and implement solutions for improvement.
6. Must demonstrate exemplary customer service skills, including courteousness, tact, and good verbal and written communication in all facets of the position.
7. Must have knowledge of and demonstrate confidentiality practices, maintain confidentiality of work, work product, etc. at all times.
8. Demonstrated proficiency, accuracy, and timeliness in the handling of detailed work assignments.
9. Must be highly organized; demonstrate initiative and be a self-starter in the completion of tasks, assignments, and projects.

NOTICE OF NONDISCRIMINATION

Saginaw Intermediate School District does not discriminate on the basis of race, color, religion, sexual orientation, gender and gender identity, disability, age, or national origin in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Executive Director of Human Resources

Saginaw Intermediate School District

3933 Barnard Road, Saginaw, MI 48603

Telephone: (989) 799-4733, Fax: (989) 249-8756

Email: [email protected] Web: