Administrative assistant- Healthcare

Job Description

Job Description

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Coordinator to support the Office of Retirement Services (ORS) Director's Office. This position plays a critical role in coordinating executive scheduling, supporting leadership initiatives, managing administrative processes, and ensuring efficient day-to-day operations for senior leadership teams.

This is a long-term opportunity supporting the State of Michigan's Office of Retirement Services. The position is expected to be renewed annually based on business needs and customer approval.

Position Overview

The Executive Administrative Coordinator serves as a key administrative resource for the Director's Office, Executive Process Council (EPC), Business Leaders Assembly (BLA), and Benefit Plan Design teams. This role requires exceptional organizational skills, strong communication abilities, and the ability to manage multiple priorities while supporting executive leadership in a fast-paced environment.

The ideal candidate is highly professional, self-motivated, adaptable, and thrives in a collaborative environment while maintaining confidentiality and attention to detail.

Key Responsibilities

• Coordinate and manage complex calendars and scheduling requests for executive leadership.
• Schedule meetings and events for the Executive Process Council (EPC), Business Leaders Assembly (BLA), and Director's Office leadership.
• Monitor and manage multiple Director's Office and departmental email inboxes.
• Coordinate meeting logistics, invitations, agendas, and follow-up communications.
• Assist with administrative support functions including electronic document management, data entry, scanning, copying, and file organization.
• Support the development, documentation, and maintenance of departmental procedures, policies, and process guides.
• Prepare reports, presentations, correspondence, and meeting materials using Microsoft Office applications.
• Assist leadership with special projects, assignments, and operational initiatives.
• Maintain confidentiality while handling sensitive information and executive communications.
• Provide exceptional customer service and support to internal and external stakeholders.
• Support continuous process improvement initiatives and identify opportunities to enhance administrative efficiency.

Required Qualifications

Education

• Bachelor's Degree from an accredited college or university required.

Experience & Skills

• Experience supporting executive leadership, senior management, or high-level administrative operations.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and accuracy.
• Ability to work independently and exercise sound judgment.
• Strong customer service and relationship-building skills.
• Goal-oriented, adaptable, and eager to learn.

Technical Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

Preferred Qualifications

• Experience managing executive calendars and coordinating meetings for senior leadership teams.
• Experience updating procedures, policy manuals, and operational documentation.
• Customer-facing experience within a professional office environment.
• Familiarity with AI tools and emerging technology platforms.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Strong problem-solving skills and willingness to take initiative.

What We're Looking For

• Exceptional organizational and time-management skills
• Professional presence and executive-level communication
• Ability to prioritize competing demands
• Strong attention to detail
• Positive attitude and collaborative mindset
• Innovative thinker with a continuous improvement focus
• Flexible and adaptable in changing environments

This is an excellent opportunity for an ambitious administrative professional looking to support executive leadership while contributing to meaningful work that impacts public service and retirement administration throughout the State of Michigan.

Company Description

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.

Company Description

Why work at G-Tech?\r\nG-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!\r\n\r\nG-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\r\n \r\nBy submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.