Project Administrator

Atkinson Underground/Civil

About Atkinson

Building our nation's infrastructure since 1926, Atkinson provides innovative design and construction solutions for heavy civil projects. We are committed to safely delivering complex, quality projects while building long-lasting, collaborative relationships with our clients.

The Role

The Project Administrator serves as the support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce.

Responsibilities

• Assist with trade/craft payroll processing, collection of timecards, and coding. Work with the payroll team on adjustment checks, pay increases, terminations, and per diem packages

• Process field new hires at the jobsite (dispatching, arranging first day paperwork, drug testing, and safety training)

• Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with subcontractors

• Certify and submit Atkinson's certified payroll to the owner and DIR

• Submit and track additional paperwork as required (tax withholdings, fringe benefit statements, etc.)

• Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching, and coding

• Assist with new vendor setup

• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection, and tracking).

• Create, update, and maintain various reports and tracking spreadsheets

• Document control (scanning/uploading documents)

• Create billing packages with backup for change order work for reimbursement by the owner

• Assist with insurance certificate tracking

• Support general office management and maintain /order office supplies

• Assist with job site equipment management and inventory control

• Support relationship management with suppliers, subcontractors, and clients

Qualifications

• 1-3 Years of administration/accounting experience

• Demonstrated experience in billing, document control, and purchasing

• Commitment to maintaining data accuracy and timeliness in processing and delivery

• Attention to detail

• Proficient in Microsoft Office, specifically MS Excel and MS Word

• Experience in Textura, SAP, LCP Tracker or Coupa is preferred but not required

• Able to work well with others, take direction, and work independently

• Experience working on large-scale construction projects in a similar role is preferred but not required

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Side of the Role: This is an active, hands-on role. You can expect to be on your feet frequently, navigating active job sites with uneven terrain, stairs, ladders, and hoists. The work is physically demanding and requires a full range of motion, including bending, kneeling, and reaching. You'll need to be comfortable frequently lifting and carrying materials up to 25 pounds, and occasionally up to 50 pounds. This role requires the ability to communicate effectively, as well as visual acuity for reading plans and inspecting work. The role does include desk time in the office that may require prolonged periods of sitting for tasks like computer work, document review, and meetings.

Your Work Environment: You'll spend a significant amount of your time on active construction sites, which means being adaptable to all kinds of weather and moderate to loud noise levels, and comfortable in elevated or confined work areas with moving mechanical equipment and with the fast-paced nature of a project in progress. You will also spend time in a typical office setting with moderate noise levels. Your safety is our top priority, and you'll be expected to follow Atkinson Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace: Atkinson promotes a drug free workplace. A pre-employment drug "fitness for duty" screening is required, and the company conducts random quarterly drug "fitness for duty" tests.

Founded in 1926, Atkinson Construction is one of the most experienced and diverse civil contractors in the United States. Recognized for excellence in constructing highly-engineered and complex projects, Atkinson provides sophisticated and innovative heavy civil solutions for clients across the country.

Atkinson is a wholly-owned subsidiary of Clark Construction Group.

Equal Opportunity Employer

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace.?

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email? [email protected] ?or call (800) 655-1330 and let us know the nature of your request and your contact information.

Authorization to Work

Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.