Accounts Payable Specialist
- A/P Forecast Reporting: Deliver weekly accounts payable forecast reports including due and upcoming invoices, recurring expenses, historical payment trends, expected but not yet received invoices, and upcoming A/P expectations based on invoices received and expected incurred expenses using historical analysis.
- Ensure accurate invoice entry into the accounting system, flag duplicate or questionable charges.
- Vendor Communication: Maintain clean communication loops with vendors regarding invoice receipt, payment terms, and issue resolution.
- Migrate invoice records to a digital system to improve accessibility and streamline processes.
- SOP Compliance: Follow existing standard operating procedures for payment processing and vendor onboarding.
- Document end-of-month (EOM) tasks with clear instructions and identified ownership.
- Support month-end and year-end closing by preparing A/P reports and assisting with reconciliations and accruals
- Invoice Processing: Process vendor invoices, match them with purchase orders and receiving documentation, and route for timely approval and payment.
- Payment Processing: Prepare and process weekly payment runs including checks, ACH, and wires in accordance with vendor terms.
- Reconcile bank and credit card statements and investigate discrepancies as needed.
- Maintain accurate financial records and file supporting documentation in both digital and physical formats.
- General Ledger Entries: Post journal entries related to accounts payable transactions and ensure proper documentation.
- Rentals Support: assist with data entry and filing of rental paperwork and accounts.
- Tax Exemption Certificates: process and enter tax exempt certificates into Avalara/AvaTax or other tax systems.
- Review and process employee expense reports in accordance with company reimbursement policies.
- Other duties as assigned.
- Highschool diploma or equivalent required
- Bachelor’s degree in Accounting, Business Administration, or a relevant field preferred
- 2–3 years of relevant experience in accounts payable or general accounting preferred
- 2- 3 years of experience with NetSuite is preferred.
- Proficient with the Microsoft Office Suite (especially Excel) and familiar with accounting software (e.g., QuickBooks)
- Strong attention to detail and accuracy in data entry and financial records
- Excellent organizational and time management skills
- Strong verbal and written communication skills for interacting with vendors and internal teams
- Competitive Salary
- Collaborate Working Environment
- Medical, Dental, Vision, Life Insurance
- Retirement Plan
Recommended Jobs
Material Control Technician II
At Roush, we fuse technology and engineering to provide product development solutions to customers in a diverse range of industries. Widely recognized for providing engineering, testing, prototype, an…
Safety Specialist - plant level
Must have at least two years of plant safety experience within industrial manufacturing operations along with a bachelor’s degree in safety or related technical field from an accredited program. Thi…
CMM Inspector
Full-Time CMM Inspectors Precision Aerospace machine shop in Rochester has immediate opening for Full-Time CMM Inspectors. 7:00am to 5:30pm Monday - Friday Requirements: Have a thorough un…
Senior Scientist (Material sciences or polymers)
What you’ll do: As a Senior Scientist, you will contribute directly as well as guide others to: identify new opportunities, create new material technologies, and commercialize novel materials. …
Drill Bit Repair Technician
JOB DESCRIPTION Join NOV in Casper, WY, as a Drill Bit Repair Technician supporting our ReedHycalog business unit. This is a great opportunity for individuals with hands-on mechanical skills to en…
Admissions Clerk PRN
At ScionHealth , we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and…
Aftermarket Parts Consultant
Job Description Must Have Technical/Functional Skills Graduate/Post Graduate in Engineering or Sciences with specialization in Statistics or operations management or Industrial engineering, Par…
Senior Caregiver
Looking for someone to help take care of my elderly father who has dementia. We are looking for a live in caregiver. My mother still lives in the home and needs help taking care of my father who has a…
Customer Service Representative (2nd/3rd Shift)
Cashier (Customer Service Representative)- Retail Sales Do you want to become a big part of the reason why customers continually return to Speedway? Are you looking for an exciting fast-paced work…
Class A CDL OTR Driver
&##128666; OTR Driver Wanted – Earn $1,500 Weekly! Position: Over-the-Road (OTR) Truck Driver Pay: Average $1,500 per week Experience Required: Minimum 6 months of OTR tractor-trailer experienc…