Administrative Assistant

Job Description

Administrative Assistant (3-Month Contract)

Compensation: $17-$18/hr

Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009

Schedule: Full-time, Onsite

Equipment: Mac-based office (Mac proficiency required)

Overview

We are seeking a bubbly, tech-savvy Administrative Assistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience.

Key Responsibilities

Front desk coverage including:

Greeting visitors

Answering and directing phone calls

Maintaining smooth office flow and a welcoming environment

Data entry and maintaining accurate files and records

Support with Loop review and contract processing through Dotloop

Processing and depositing commission checks

Daily office maintenance and general administrative support

Updating internal systems and documents promptly

Assist leadership with administrative tasks as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Requirements

Previous administrative or office support experience preferred

Tech-savvy and able to pick up new systems quickly

Experience with Google Suite (Docs, Sheets, Drive, Gmail, etc.)

Must be comfortable using Mac computers only

Strong attention to detail and organizational skills

Professional, positive, and friendly demeanor - must be the "first face" of the office

Excellent communication and customer service skills