Accounts Payable Associate

Job Summary

We are seeking a detail-driven and reliable Accounts Payable (AP) Associate to join our team. This role supports field operations by ensuring timely and accurate processing of vendor invoices, reconciliations, and payments for a company operating a wide array of equipment. The company also manages several Class II brine disposal wells and mineral brine production wells, adding unique dimensions to the AP function.

The ideal candidate will have strong organizational skills, a commitment to vendor relationship management and compliance, and hands-on experience in industrial or oilfield service environments is a plus.

Key Responsibilities:

Invoice Processing & Coding

• Receive, review, and enter invoices across multiple operations (rigs, trucking, brine disposal, maintenance).
• Maintain accurate PO logs for multiple locations.
• Verify and match invoices to purchase orders, dispatch tickets, work orders, and fuel/service logs.
• Ensure invoices are coded to correct cost centers, jobs, rigs, wells, or disposal operations based on internal chart of accounts.
• Schedule and process weekly vendor payments via check, ACH, or wire transfer.
• Verify and process employee expense report reimbursements.
• Monitor payment terms and ensure timely disbursement to maintain positive vendor relationships.
• Respond to vendor inquiries, resolve discrepancies, and maintain accurate vendor master data.

Reconciliation & Month-End Close

• Reconcile vendor statements, fuel cards, and field expense accounts.
• Assist in preparing AP-related journal entries and month-end accruals.
• Maintain and organize supporting documentation for audits and financial reporting.

Compliance & Internal Control

• Ensure compliance with company purchasing policies, approval matrix, and retention standards.
• Support internal and external audit requests with well-documented AP records.

Required Qualifications:

• Flexibility in day to day tasks and responsibilities.
• Accounts Payable experience, preferably (but not required) in oilfield services, heavy trucking, or industrial maintenance.
• Solid understanding of general ledger impact and job cost allocation.
• Strong communication skills and ability to work with field personnel and vendors.
• High attention to detail and deadline-driven work ethic.

Physical Requirements & Work Environment:

• Typical office environment with long periods of desk/computer work.
• This position will be expected to work on-site in our Kalkaska office during standard business hours.
• Occasional lifting of boxes, files, or supplies (up to 25 lbs).
• Occasional travel to field yards or operational sites may be required.

Pay & Benefits

• Competitive hourly/salary rate
• Health, dental, vision insurance
• 401(k) with company match
• Paid time off and holidays

Work schedule

• 8 hour shift
• Monday to Friday

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching