Building Secretary

In accordance with the Master Agreement, written notice is hereby given for the following anticipated vacancy. Current employees, as well as external candidates, should apply on-line within seven (7) business days of the posting date. Go to the Grandville Public School website and click on the “application information” link found on the Human Resources Department page or go to

Building Secretary

Cummings Elementary

School Year Position – 205 days - 8.0 hours/day

SUMMARY : To provide secretarial support services to the middle school principal, assistant principal and guidance office staff. The secretary must handle matters discreetly between administration, staff, and students; make decisions within the scope of assigned authority; be able to communicate with staff, students, and community. Assure efficient and effective operation of the office and make a positive impact on all educational services.

QUALIFICATIONS

• Minimum two (2) years of secretarial experience preferably in the educational environment.
• Proficient in the use and application of Windows, Word, Excel, Infinite Campus and database software.
• Ability to meet deadlines, to concentrate and pay attention to details.
• Ability to prioritize and work independently and co-operatively.
• Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.
• Experienced in dealing with personal and confidential information.
• Ability to perform duties with knowledge of district requirements and policies.
• Excellent verbal and written communication skills and a high level of interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts and the general public.
• Ability to handle multiple projects, meets deadlines in a fast paced environment, and prioritizes work.
• Previous experience preferred.

RESPONSIBILITIES

• Enter student data, work with master schedule and student schedules.
• Responsible for report cards and verification reports.
• Manage and organize school office.
• Typing, filing, clerical duties as needed for building principal, assistant principal and dean of students.
• Be able to operate, train, maintain and supply all machines in building (fax machine, PA system, copy machine, etc.)
• Maintain student accounting records in software program.
• Provide student count day data to Superintendent’s office.
• Provide appropriate first aid needs and administer medications.
• Provides positive public relations to students/callers/visitors.
• Answer phone, route calls and help with the counter (students, parents, staff, etc.)
• Other duties as assigned

John Philo
Assistant Superintendent of Human Resources
Grandville Public Schools
3839 Prairie Street
Grandville, Michigan 49418
Phone: 616.254.6589 - Fax: 616.254.6580 - Email: [email protected]

Grandville Public Schools is an equal opportunity educational institution. It is our expressed policy that no person shall be unlawfully excluded from participation, be denied benefits of, or otherwise subjected to discrimination in employment on the basis of race, color, national origin, sex, including sexual orientation or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, handicap/disability, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its activities or programs as required by Title VI, Title IX and Section 504.


Any person believing that the Grandville Public School District or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education Amendment Act of 1972, (2) Section 504 of the Rehabilitation Act of 1973, (3) Title VI and Title VII of the Civil Rights Act of 1964, (4) Title II of the Americans with Disability Act (as amended), and (5) the Age Discrimination in Employment Act may bring forward a complaint, which shall be referred to as a grievance, to John Philo, the local Coordinator at the following address: 3839 Prairie SW, Grandville, MI 49418. Phone (616) 254-6589.