Department Administrator / Administrative Business Manager/S

Working/Functional Title

Department Administrator

Position Summary

The Department Administrator works in collaboration with the Department Chairperson as a closely connected dyad to facilitate efficiency, effectiveness, overall performance excellence, and accomplishment of strategic goals of the Department, thus enabling the success of the Department’s multiple missions, its faculty and staff.

Along with the Chair of the Department, the Department Administrator sets and oversees accomplishment of goals and objectives for the Department and manages its relationship with the College of Human Medicine (CHM) Dean’s office, the university, and external entities. The Department Administrator works with faculty and staff to assure a high-functioning infrastructure for the department’s clinical, educational and research missions and that teams function smoothly and accomplish their goals. The Department Administrator will oversees Department human resources, financial management and control systems, and compliance with policies.

The Department Administrator will be service oriented and will demonstrate intellectual curiosity and a commitment to continuous quality improvement and customer service. The Department Administrator will think in a holistic, big picture, systemic and strategic manner and will follow up with tasks and initiatives to ensure completion. The Department administrator will serve as an agent of change who takes initiative, builds trust, listens to genuinely understand others, empowers teams, models excellence, adapts flexibly to evolving needs, and who helps the Department and its faculty and staff meet their goals.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Public Health or Business Administration; eight or more years of related and progressively more responsible or expansive work experience in office procedures and administration, or in human resources and financial management; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• Master’s degree in business administration (or similar degree) or equivalent senior management experience
• Minimum of five years of progressively more responsible managerial experience, preferably in an academic or research environment.
• Minimum of two years supervisory responsibility of several staff employees to include clerical/technical, professional and exempt/non-exempt staff.
• Strong listening and communication skills; Ability to facilitate the work of a range of constituencies, including faculty, staff, and community partners.
• Strong organization, communication, project management, and customer service skills.
• Demonstrated experience in human resources, including in managing human resources staff.
• Demonstrated experience in financial management including planning, forecasting and budgeting. Demonstrated understanding of financial and accounting principles and standards.
• Demonstrated experience in strategic planning (multi-year planning aligned with strategic goals), organizational planning (strategic staffing, role definition, performance evaluations), employee relations (conflict resolution, policy adherence), training and development (identifying and facilitating training needs), project management (leading initiatives, tracking progress, and ensuring accountability), and stakeholder engagement (building relationships with internal and external part.ners).
• Ability to identify opportunities to enhance income from various revenue sources including promoting, scheduling and charging for services or opportunities provided.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume

Cover Letter

Work Hours

STANDARD 8-5

Website

The Bidding Eligibility ends on 03/17/2026 at 11:55 PM