Administrative Assistant II | Sanitation Records Coordinator

Job Description

Job Description

Job Title: Administrative Assistant II | Sanitation Records Coordinator
Location: Sturgis, MI – onsite – local candidates only
Period: 08/19/2024 to 02/18/2025 – potential for extension
Hours/Week: 40 hours – hours over 40 will be paid at time and a half
Rate: $20 – $22/hr
Contract Type: W2 only

Scope of Services:

The Sanitation Records Coordinator plays a crucial role in ensuring the site’s compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control.

Role, Responsibilities, and Deliverables:

• Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements.
• Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review.
• Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance.
• Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed.
• Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards.
• Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance.
• Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment.
• Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities.

Experience:

• Proven willingness to learn and adapt to new processes and requirements.
• Continuous Improvement minded with a proactive approach to enhancing processes.
• Ability to work collaboratively and mindfully with others.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Prior experience in a role involving compliance, record-keeping, or sanitation is a plus.

Qualifications:

• High school diploma or equivalent; additional education or certification in a related field is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and priorities effectively.
• Experience working in a regulated environment with knowledge of GMP requirements is preferred.