Administrative Assistant

Position Overview:

We are seeking a dynamic and versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Key Responsibilities:
Answer and direct incoming calls with professionalism and a friendly demeanor
Welcome and assist guests and visitors, ensuring a positive experience
Manage calendars, schedule appointments and coordinate meetings
Oversee conference room scheduling and ensure meeting spaces are prepared
Maintain office supplies and place orders as needed
Manage and update SharePoint sites and shared documents
Coordinate meal orders for meetings and team events
Prepare and submit expense reports accurately and on time
Distribute branded apparel and manage inventory
Provide travel booking and logistics support
Serve as backup support for fellow administrative team members
Assist with the planning and execution of employee recognition programs

Required Skills and Qualifications:
Friendly, professional and polite demeanor
Strong team player with a collaborative attitude
Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
Exceptionally organized and detail-oriented
Able to prioritize tasks and manage time effectively
Capable of working independently with minimal supervision
Proactive problem solver with a strong sense of ownership and accountability

Preferred Qualifications:
Three plus years of experience in a corporate or professional setting
Experience with travel booking and expense management systems
Familiarity with SharePoint content management

Top qualifications: Professionalism, Organization, MS Office
Preferred. Booking Travel, Expense Management Systems, SharePoint Content Management