Administrative Assistant
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule.
Responsibilities:• Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution.
• Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail.
• Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing.
• Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures.
• Enter voter information into the voter file system with a high degree of accuracy and consistency.
• File master cards and voter identification documents so records remain accessible and up to date.
• Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities.
• Respond to voter questions by phone or in person, providing clear and helpful assistance.
• Support general office administration, including clerical tasks and inbound call handling as needed.• Previous experience in administrative support, office coordination, or clerical work.
• Strong data entry skills with the ability to maintain accuracy when handling detailed information.
• Comfortable answering inbound calls and assisting the public with careful attention to detail.
• Ability to manage filing, document organization, and record maintenance efficiently.
• Capable of preparing mailings, handling paper-based materials, and completing repetitive tasks with care.
• Proficiency with basic office tools and standard administrative procedures.
• Strong organizational skills and the ability to prioritize multiple assignments in a busy environment.
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