Executive Administrative Assistant
- Provide day-to-day administrative support to senior executives, including managing complex calendars, scheduling meetings, and organizing domestic and international travel.
- Assist with confidential executive communications, including internal memos, stakeholder correspondence, and presentations involving technical and regulatory data.
- Coordinate logistics for board meetings, safety reviews, investor meetings, and cross-functional workshops and functional meetings, regional and global in nature.
- Maintain and organize confidential documents, including regulatory filings, safety protocols, operational reports, and industry certifications.
- Prepare and reconcile expense reports and assist in department budget tracking.
- Interface with plant leadership and HR leadership interface, R&D teams, legal, EHS (Environmental Health & Safety), and supply chain departments to support executive initiatives.
- Adherence to HR deadlines, track deadlines and deliverables related to compliance, quality assurance, and reporting schedules.
- Process purchase requisitions for all requirements of the Troy office.
- Assist with maintenance and operations of the Troy office.
- Provide vacation support to other Admins.
- Key member of the office engagement committee, identify event opportunities, support the scheduling, and ensure events are successful.
- Support confidential special projects including M&A and/JV activities.
- Ensure executives are fully briefed and prepared for all meetings with accurate, up-to-date materials and background.
- 5+ years of experience supporting senior-level executives, ideally in a manufacturing, chemical, or industrial environment.
- Strong understanding of regulatory and compliance-driven industries, such as chemical, pharmaceutical, or energy sectors.
- Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired.
- Demonstrated ability to manage confidential information with the utmost discretion.
- Strong organizational skills with the ability to anticipate needs, think critically, and offer solutions.
- Proven ability to assess office process flows and identify opportunities for improvement.
- Must have experience in booking International Travel
- Experience supporting executives in a publicly traded or global chemical company.
- Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
- Candidate must a be a highly polished and professional candidate who has supported Senior Manager and up to C-Level Executives
5 - Administrative Support Workers (EEO-1 Job Categories-United States of America)
Recommended Jobs
Director-Human Resources Operations
JOB SUMMARY Executes strategies that serve to attract, retain and develop diverse premiere talent. Position directs and works with human resource employees on recruitment, total compensation, …
Boilermaker
Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehe…
Retail Operations Lead (Royal Oak)
PetSmart does Anything for Pets – JOIN OUR TEAM! Retail Operations Lead About Life at PetSmart At PetSmart, Anything for Pets begins with our people. Every associate plays a vital role in c…
Senior Application Developer
The POWER of a CAREER! At Northpointe Bank, we believe your career should empower you - to grow, contribute, and find purpose. We're hiring a Senior Application Developer to design, develop, an…
General Manager
Job Description Job Description At Big John Steak & Onion we are seeking General Managers/Supervisors to join our team! You will be responsible for overseeing and coordinating team. Responsi…
Universal Banker
Job Description Job Description Description: Universal Banker Non-Exempt – Grade Level 3 Equal Employment Opportunity Corporate Values & Mission “Provide superior service, quality ad…
LEASING AGENT
Job Description Job Description Description: As a Leasing Agent, you will play a crucial role in attracting potential residents, ensuring high occupancy rates, and providing exceptional customer…
Nursing Assistant (Certified) - IHM
Saint Therese – Monroe, MI Full and Part-Time | Nursing Assistant Certified Schedules Per Two-Week Pay Period: Positions available in skilled and short-term rehab units I nclude workin…
Account Manager - State Farm Agent Team Member
Job Description Job Description Benefits: License Reimbursement Retirement Benefits Bonus based on performance Competitive salary Flexible schedule Health insurance Opportuni…
CNA - Day Shift 6:30am to 6:30pm & Night Shift 6:30p, to 6:30am
Job Description Job Description Description: We are seeking a compassionate and dependable Certified Nursing Assistant (CNA) to support the daily care of residents in our skilled nursing facilit…