Academic Advisor

Job Description

Job Description

Position Profile

Provides group and individual advising to students and parents regarding all areas of

college guidance, including, but not limited to, goal focused high school academic

planning, college entrance exams and preparation, college search, research,

introductions, visitation and selection.

General Responsibilities:

● Advises’ students regarding educational issues such as course and program

selection, class scheduling, dropping/adding classes and college/career planning

● Serves as the liaison between higher education, vocational partners and OCS

● Creates and submits materials to colleges in support of college applicants,

including transcripts, references/recommendations, scholarships awards

● Maintains connections with colleges and admissions representatives including

college fairs, workshops, and coordinates college visit trips

● Collaborates with the Secondary Principal to develop the master schedule

● Collaborates with High School faculty to develop and maintain community

partnerships for work-study programs and internships

● Collaborates with Admission Director to review and provide input for the

enrollment and placement of incoming secondary students

● Collaborates with the Principal to develop advisory lesson plans for college and

career readiness standards

Students & Parents:

● Helps parents and students understand and utilize the four-year plan for career

and college planning

● Guides and educates students and their parents/guardians through the college

application, financial aid or scholarship possibilities, and admissions process

● Guide students and others in understanding and utilizing the OCS college

admission data management system

● Educate students on appropriate interviewing techniques, self-assessment tools,

and application essay writing techniques

● Monitor individual student progress throughout the college application processes

and provides updates on college application and scholarship information and

deadlines

● Plans and conducts workshops for parents and students to discuss and identify

post-high school educational plans and options

Assessment/Reporting/Development:

● Oversees testing programs (PSAT, SAT, AP and aptitude instruments) and

provides prep courses as applicable

● Pursue appropriate professional development, including attendance at annual

conference(s) in academic guidance counseling professional organizations

Registrar Position Responsible for updating and maintaining students' academic

records, attendance, class enrollments, schedules, and other details necessary to keep

OCS running smoothly. Student records include, but are not limited to, attendance

records, immunization records, grades, and transfer information. The Registrar handles

reporting duties, takes care of transcript requests, maintains schedules, prepares

documents, and informs executive administrators of possible upcoming issues.

Registrar Responsibilities:

● Ensures student records are updated with new grades, attendance, finances, etc.

● Keeps student information confidential and secure

● Participates in student service committees and initiatives

● Maintains physical and computerized records including student cumulative

folders, progress and failure reports, class rosters, schedule changes, and grade

books

● Coordinates grading process, verification and correction of grades, and printing

and distribution of report cards

● Processes and transmits requests for student information, including student

transcripts for colleges and universities

● Calculates grade point averages, class rank, and prepares honor rolls

● Assists with the enrollment, withdrawals, and transfer of students and processes

applicable records

● Prepares and distributes student parking passes

● Coordinates the ordering and distribution of all graduate materials, including caps

and gowns and diplomas

Administration:

● Reports to Secondary Principal

● Full time exempt