Office Manager

Office Manager — Berns Landscaping (Warren, MI)

Join the award-winning team at Berns Landscaping Services , a locally owned company creating Metro Detroit’s most beautiful and functional landscapes for over 40 years.
We’re known for excellence, innovation, and top-notch customer service—and we’re still growing!

We’re looking for a highly organized and experienced Office Manager to keep our busy Warren office running smoothly. If you love creating order out of chaos, improving systems, and supporting a team that works hard and celebrates together, this could be the perfect fit.

What You’ll Do

• Oversee and run daily administrative operations with confidence and care

• Manage accounts payable , including vendor bills, purchase receipts , and expense tracking

• Oversee accounts receivable collections to ensure timely and accurate client payments

• Use QuickBooks and internal systems to support business operations

• Assist with invoicing and payroll functions

• Manage insurance documentation , including workers’ compensation and general liability policies , and ensure timely renewals and compliance

• Maintain accurate subcontractor records , including certificates of insurance and required documentation

• Coordinate and manage compliance for our H-2B seasonal labor program

• Onboard new employees and maintain accurate HR files and documentation

• Support benefit enrollment and employee communications

• Handle sensitive and confidential information with professionalism

• Create and improve processes to keep things efficient and well-documented

• Communicate clearly and professionally with staff, vendors, and clients— strong communication is a must

• Collaborate with leadership on reporting, scheduling, and special projects

• Maintain a clean, organized, and well-stocked office environment

What We’re Looking For

This is a senior office role . Please apply only if you have real, hands-on experience in office management and HR administration.

• 3–5+ years of proven success in office management and HR administration (required)

• Solid experience with accounts payable, purchase receipts, and AR collections

• Hands-on experience handling insurance compliance , including workers’ comp and general liability

• Proven ability to maintain accurate records and proper documentation for subcontractors

• Proficiency with QuickBooks and Microsoft Office (Excel, Word, Outlook)

• Exceptional written and verbal communication skills —you must be able to clearly convey information, set expectations, and follow up professionally

• Experience onboarding employees and maintaining HR records

• Excellent organizational, time-management, and multitasking abilities

• A professional, pleasant demeanor with a customer-first mindset

• Willingness and ability to learn new systems and improve workflows

• Experience in landscaping, construction, or service industries is a plus

If you have not managed an office team and HR functions—including payables, purchase receipts, AR collections, insurance administration , and subcontractor documentation —this position is not the right match.

What We Offer

• Starting pay $60,000 + (depending on experience)

• Weekly pay

• Health care is available with up to $500/month employer contribution (after 60 days)

• Up to 4 weeks of paid time off

• Annual performance reviews with opportunities for raises and bonuses

• A friendly, team-oriented company culture

• Minimal weekend work

• Company-sponsored events and celebrations

• Stable, full-time hours with long-term career growth potential

Become a valued part of the Berns Landscaping team and help shape the systems that keep our business thriving.
If you’re ready to bring real experience, excellent communication, and top-notch organizational skills to our team, we can’t wait to meet you!