Recording Secretary - Library Board of Trustees

RECORDING SECRETARY

Novi Public Library Board of Trustees

Position Summary: The recording secretary is responsible for providing high-quality administrative support to the Library Board of Trustees by attending all official meetings, accurately recording meeting minutes, and maintaining official records. The ideal candidate will be professional, reliable, and able to produce clear, accurate, and concise meeting notes in a timely manner.

Primary Duties & Responsibilities:

• Attend all regular monthly and special meetings of the Library Board of Trustees.
• Accurately and concisely summarize meeting discussions, decisions, and action items in real-time.
• Translate complex discussions and verbal information into clear, well-structured, and factual written meeting minutes. Minutes are expected to be submitted to the Library Board Secretary and Library Director within eight (8) business days of the Board meeting.
• Ensure all motions and decisions are clearly documented in the official record.
• Maintain the confidentiality of Library Board meetings and Library records.
• Follow all current Library HR policies as set by the Library Board.

Job Qualifications & Skills:

• Excellent written and verbal communication skills.
• Meticulous approach to recording and proofreading to ensure accuracy of facts, names, motions, and decisions.
• Ability to work effectively with elected officials, Library staff, and the public in a diplomatic and professional manner.

Additional Job Details:

• The Library will provide a laptop to be used for the purposes of accurate summarization, recording, maintenance, and submission of Library Board minutes.
• The Library Director and Human Resources Specialist will administer all employee compensation and benefits on behalf of the Library board.
• This position requires the employee to be present for all Library Board meetings. The summarization of meeting minutes will be done remotely.

Hourly Rate: $25.00 per hour

Benefits : This position offers sick time at the rate of 1 hour for every 30 hours worked.

Hours: This position requires 4-6 hours per month, including time to summarize meeting minutes. Library Board meetings are held on the second Thursday of each month at 7pm, with the exception of the March and April meetings which will be held on March 26, 2026 and April 16, 2026.

Application Deadline: Monday, December 1, 2025 at 12pm

Application Details: Interested applicants should submit a cover letter and resume to:

Kristen Sullivan, HR Specialist

Novi Public Library

45255 W. Ten Mile Rd.

Novi, MI 48375

[email protected]