Logistics Administrator

Job Title: Logistics and Shipment CoordinatorJob Description

This role serves as a key point of contact between internal teams, customers, and logistics partners, with a strong focus on coordinating outbound shipments, maintaining accurate documentation and system records, ensuring compliance, and delivering clear and timely customer communication.

Responsibilities

• Coordinate outbound shipments to ensure on-time delivery in alignment with customer and production requirements.

• Serve as the primary liaison between carriers, customers, internal manufacturing teams, and account contacts to support smooth shipment execution.

• Plan and coordinate LTL, parcel, and expedited shipments as needed based on customer and production priorities.

• Obtain freight rate quotes, coordinate carrier selection, and calculate freight charges and customer upcharges.

• Prepare, audit, and maintain all shipping documentation, including bills of lading, packing slips, invoices, and export paperwork.

• Process and reconcile shipping invoices, ensuring accuracy against customer purchase orders, quotes, and sales orders.

• Enter invoices into customer portals and internal ERP systems as required.

• Maintain organized shipment files and ensure documentation remains audit-ready at all times.

• Reconcile monthly freight reports and file freight claims when necessary.

• Maintain required export documentation, including NAFTA certificates and customs paperwork.

• Enter and maintain shipment data within ERP systems, such as Sage or SAP, ensuring completeness and accuracy.

• Maintain open and closed sales order records and ensure data accuracy throughout the shipment lifecycle.

• Create and maintain operational logs, including late delivery reports, manual shipment logs, and daily invoicing summaries.

• Collaborate with internal teams to resolve shipment, documentation, or invoicing discrepancies promptly.

• Provide responsive and professional customer service, keeping customers informed on shipment status and resolving issues quickly.

Essential Skills

• At least 2+ years of experience in logistics, order processing, or a related administrative role.

• Proficiency in data entry with a strong emphasis on accuracy and completeness.

• Experience working with an ERP or CRM system (such as Sage or similar platforms).

• Proficiency with Microsoft Office, including Outlook and Excel.

• Strong attention to detail with a focus on documentation accuracy and compliance.

• Excellent written and verbal communication skills.

• Strong customer service skills with the ability to interact professionally with internal and external stakeholders.

• Ability to prioritize tasks and manage time effectively in a fast-paced, deadline-driven environment.

• Comfort working across multiple systems and customer portals simultaneously.

• Strong organizational skills and reliable follow-up to ensure tasks are completed fully and on time.

Additional Skills & Qualifications

• Experience entering and maintaining shipment data in ERP systems such as Sage or SAP.

• Familiarity with logistics processes, including LTL, parcel, and expedited shipments.

• Experience preparing and maintaining export documentation, including NAFTA certificates and customs paperwork.

• Ability to reconcile freight reports and support freight claim filing.

• Experience creating and maintaining operational reports and logs, such as late delivery reports and daily invoicing summaries.

• Ability to collaborate effectively with manufacturing, customer service, and logistics partners.

• Demonstrated reliability and commitment to supporting a well-tenured, collaborative team environment.

Work Environment

This is an onsite position with a Monday through Friday schedule from 7:00 a.m. to 4:00 p.m., including a 30-minute unpaid lunch break. The role is primarily desk-based and requires comfort sitting at a workstation for extended periods while working within ERP systems, customer portals, and Microsoft Office applications. You will join a friendly, well-tenured team in a supportive environment, with an initial 6-month contract-to-hire structure that offers the opportunity to grow into a long-term role.

Job Type & Location

This is a Contract to Hire position based out of Brighton, MI.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brighton,MI.

Application Deadline

This position is anticipated to close on Jun 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.