Administrative Assistant

HomeSpec is a growing company dedicated to delivering high-quality service and seamless project execution. As a part-time Administrative Assistant, you will play a vital role in supporting daily operations and ensuring that projects run smoothly from start to finish. This position is ideal for someone who is organized, detail-oriented, and enjoys working in a dynamic, team-oriented environment. Join a company that values professionalism, collaboration, and the opportunity to make a meaningful impact across multiple departments.

Responsibilities

• Provide administrative support to internal teams across various departments.
• Prepare work orders and necessary paperwork for crews as new projects begin, following a set calendar.
• Maintain accurate and up-to-date records in Salesforce OS, Microsoft Excel, and Google Sheets for both active and completed projects.
• Coordinate with municipal and state departments to gather information and prepare job sites for upcoming work.
• Communicate with subcontractors to ensure they have complete and accurate information regarding project scopes.
• Deliver excellent customer service by maintaining a professional and courteous demeanor in all interactions.
• Organize and maintain both paper and digital records, including filing and document upkeep.
• Occasionally pick up and deliver applications, permits, or related documents from municipal offices in Southeast Michigan and Northern Ohio using a company vehicle.

Qualifications

• Strong organizational skills and attention to detail
• Clear written and verbal communication abilities
• Ability to manage multiple tasks and follow directions accurately
• Reliable and punctual
• Comfortable working in a fast-paced, collaborative environment
• High school diploma or GED
• Preferred: Experience in construction or skilled trades
• Preferred: Familiarity with Microsoft Office and/or Salesforce
• Availability to work five hour days Monday-Friday during regular business hours

Benefits

• Paid time off (PTO) and vacation eligibility after 90 days
• Opportunity to work with a supportive and growing team
• Opportunity to move into a full time role