Staff Accountant

Job Description

Job Description

City of Bay City

Full Time - Staff Accountant

Fiscal Services Department - T214NS

J OB SUMMARY

This is a professional position involving complex accounting tasks consistent with generally accepted accounting practices and principles. The position has responsibility for performing and monitoring the accounting and budgeting functions for the City of Bay City including assisting with the annual audit process. Work involves considerable independence and requires high level computer skills and report writing. This position is in the Fiscal Services Department and reports to the Chief Accountant.

Daily work assignments include various accounting and budgeting tasks that require professional judgment based on knowledge of fund accounting principles as well as the policies and procedures of Bay City that pertain to the particular assignment. Direction is given at the beginning of work on new assignments with considerable independent judgment and initiative required on a daily basis.

Work is performed under general supervision according to established policies, procedures and standards and is reviewed by observation for content and accuracy upon completion.

Assist with annual audit including reconciliation of accounts, adjusting and closing the books; and assisting with the preparation of financial statements.

Prepares journal entries, reconciles general ledger and subsidiary accounts and prepares monthly financial statements.

Maintain fixed asset listings and depreciation schedules; analyze and assess inventory procedures within various departments and develop City-wide procedures.

Prepare, examine, or analyze bank reconciliations.

Assist with budget preparation including preparation of personal services, operating and capital improvement budgets; analyze monthly department budgeting and accounting reports to maintain expenditure controls including distributing monthly revenue and expenditure reports to departments; and examining budget estimates for completeness, accuracy and conformance with procedures and regulations.

Accurately track 1099 vendors, review 1099 payments made, and preparation of annual 1099 statements.

Prepare and maintain retention schedules.

Performs grant-related accounting, including budget and expense analysis, financial reporting; performs grant closeout functions including reconciliations, financial status reports, and final reporting; reviews general ledger transactions to ensure accuracy and complete journal entries.

Advise departments on accounting and budget related issues.

Complete state and federal reporting requirements and government regulations regarding grants, state trunkline reports, sales tax, TIFA's, Act 51 and F-65.

Maintain invoicing system including initiation of invoices, reconciliation to the general ledger, preparation of listing for all outstanding invoices and collections of outstanding invoices.

Reconciliation of utility fund receivable and revenue accounts.

Prepare the bond manual and all associated journal entries to assess accuracy, completeness, and conformance to reporting and procedural standards.

Review, adjust and post Treasurer's report sheets for daily cash activity.

Performs other duties as required.

Bachelor's degree with major coursework in accounting, finance, or a related field or equivalent education/experience.

Demonstrated proficiency in, generally accepted accounting practices and principles.

Preferred experience in fund or governmental accounting practices and principles; auditing practices and principles; or public agency budgeting practices and principles.

Thorough knowledge and skill with office equipment including Microsoft Windows, Microsoft Office products (Word, Excel, PowerPoint, Publisher, Access, Outlook) and accounting financial systems.

Ability to organize and perform varied professional responsibilities with minimal direct day to day supervision.

Ability to establish and maintain effective working relationships with City officials, employees and general public.

Must possess and maintain valid Michigan Driver's license.

Please see the Full Job Description for more information.