Executive Secretary

Job Description

Job Description

Executive Assistant / Executive Secretary (Part-Time | 30 Hours/Week)

Location: Hybrid (remote with required in-person days)

Duration: Contract through June 2027

Industry: Faith-Based Nonprofit

E Position Overview

Our client, a faith-based nonprofit organization, is seeking an experienced Executive Assistant / Executive Secretary to support senior leadership in a mission-driven environment. This role blends high-level administrative support with coordination of events, logistics, and organizational initiatives. The ideal candidate is detail-oriented, proactive, and maintains a high level of professionalism and confidentiality.

p Key Responsibilities

Executive Support

• Manage calendars, scheduling, and daily administrative priorities
• Draft, edit, and manage correspondence and documentation
• Coordinate meetings, prepare materials, and track follow-ups
• Arrange travel, itineraries, and related logistics
• Serve as a liaison between leadership and stakeholders
• Handle sensitive information with discretion

Events, Logistics & Operations

• Coordinate logistics and hospitality for events, meetings, and conferences
• Manage vendor relationships, travel, and accommodations
• Support planning and execution of organizational gatherings

Administrative & Team Support

• Collaborate with internal teams on projects and initiatives
• Assist with special projects and additional administrative needs

i Qualifications

• Associate’s degree required; Bachelor’s preferred
• 5+ years of executive administrative or operations experience
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, Google Workspace, and database/project tools
• Ability to work independently and maintain confidentiality
• Nonprofit experience preferred

s Additional Details

• Up to 30 hours per week
• Hybrid schedule with at least two in-person days required
• Occasional travel (mileage reimbursed)
• Ideal candidate is adaptable, collaborative, and comfortable supporting senior leadership

Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings