Office Administrator - Multi-Department Support

About the Opportunity

Our client is a well-established global engineering and manufacturing organization seeking a proactive and highly organized Office Administrator to support multiple departments across the business. This is a dynamic, hands-on role ideal for someone who enjoys variety, thrives in a collaborative environment, and takes initiative to step in where support is needed most.

This position plays a critical role in ensuring smooth daily operations while supporting teams across sales, operations, facilities, and administration. The role is expected to evolve over time based on the individual’s strengths and interests.

Position Overview
The Office Administrator provides general administrative support across the organization and assists departments during peak workload periods or when coverage is needed. While tasks may vary, the goal is to ensure efficiency, organization, and clear communication across teams.
This is an excellent opportunity for someone who is detail-oriented, approachable, and motivated to grow within a supportive and team-focused environment.

Key Responsibilities

General Office Administration
Coordinate daily office operations, including supplies, equipment, and general workplace needs
Serve as first point of contact for visitors, calls, and general inquiries
Manage internal communications and information flow between departments
Track and record PTO requests
Arrange travel and accommodations for team members and visitors
Support preparation of presentations, documents, and internal materials

Sales & Administrative Support
Assist sales leadership and team members with administrative needs
Help prepare customer presentations and documentation
Coordinate logistics for customer visits and meetings

Accounting & Vendor Support
Assist with vendor inquiries and communications
Support audit preparation by gathering documentation when requested

Procurement & Inventory
Maintain inventory data and assist with order tracking
Follow up on open orders to ensure timely delivery and accuracy

Facilities & Operations
Schedule facility maintenance, repairs, and service appointments
Track upcoming service deadlines and coordinate with contractors
Support insurance renewals, compliance tracking, and operational reminders

What We’re Looking For
Strong proficiency in Microsoft Word, Excel, and PowerPoint (advanced formatting skills highly valued)
Highly organized with strong attention to detail
Able to manage multiple priorities and shift tasks as business needs change
Professional communication skills and a customer-service mindset
Proactive, resourceful, and willing to take initiative
Comfortable working onsite in a collaborative office environment

Preferred (Not Required)
Prior administrative or office coordination experience
Experience supporting multiple departments or leadership teams
Familiarity with ERP or business systems (ex: Sage or similar platforms)

Why This Role Stands Out
Opportunity to work across departments and gain broad business exposure
Growth potential as responsibilities evolve with your strengths
Collaborative, team-driven workplace culture
Stable, established organization with global operations

About 3R Talent
At 3R Talent, we connect professionals with opportunities where they can grow, contribute, and thrive. Our approach is transparent, personalized, and focused on long-term success for both candidates and clients.