Administrative Project Assistant
Job Description
Job Description
Salary: $22-$24
John McCarter Construction is hiring a highly organized Administrative Project Assistant to manage accounts receivable, residential building permits and provide support to our Production Department. This role directly impacts company cash flow and production timelines. If invoices are late or permits are delayed, projects stall. We need someone disciplined, detail-driven, and confident communicating with customers and municipalities.
Responsibilities
- Generate accurate invoices based on contracts and change orders
- Proactively collect customer payments (phone + online)
- Keep receivables current and aging low
- Prepare and submit residential building permits
- Coordinate with municipalities and track approvals
- Maintain organized project documentation in CRM and accounting systems
- Answer incoming calls and support customers as needed. Provide estimates over the phone for small service repairs.
Qualifications
- In-person MondayFriday (South Lyon office)
- QuickBooks experience required
- Strong Excel and Microsoft Office skills
- Detail-oriented and deadline-driven
- Confident phone communicator
- Comfortable discussing payments with customers
- Permitting or construction admin experience is a plus but not required
About Us
John McCarter Construction has been a leader in exterior remodeling for over 32 years. We are Michigans largest James Hardie siding installer and a Master Elite GAF contractor. Our reputation is built on quality, discipline, and delivering on our promises.
Compensation & Benefits
- Weekly pay
- Commission opportunities
- Annual profit-sharing (after one year)
- 401(k) with 4% match
- Paid vacation + holidays
- Employer-sponsored health insurance
If you thrive in structured environments, take pride in accuracy, and arent afraid to hold customers accountable to payment schedules, we want to hear from you.
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