Executive Administrative Coordinator

Position Executive Administrative Coordinator Overview: Provide high-level administrative support to a member of the Propulsion Systems global leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. Key Responsibilities include but not limited to: + Manage executive calendars, meeting agendas, and conference calls for global leadership. + Arrange domestic and international travel, including flights, ground transportation, and hotel logistics for heavy travel schedules. + Coordinate meetings and events with internal teams, external partners, and industry stakeholders. + Interface with external parties (suppliers) and assist in scheduling operational meetings. + Collaborate with other executive assistants and senior leadership to organize global leadership events and offsites. + Prepare presentations, reports, and briefing materials for high-level meetings. + Handle confidential information with the highest level of integrity. + Be available "on-call" to meet executive needs while traveling, using electronic communication tools. + Support facilities coordination, including seating arrangements and assisting suite coordinators. + Manage office supply requests and ensure timely procurement of materials. Additional Skills & Qualifications: + High School diploma required; Associate or Bachelor's degree preferred. + Minimum 5+ years as an Executive Assistant, preferably supporting senior leadership in a global organization. + Strong PC skills including Excel, Word, PowerPoint, OneNote, and virtual collaboration tools (Teams, SharePoint). + Ability to interact professionally with senior leadership and external partners. + Highly organized, self-motivated, and able to multi-task in a fast-paced environment. + Flexible and adaptable to changing priorities; strong attention to detail. + Availability to support executives outside standard business hours when needed. This role ensures seamless operations for a global leader, enabling strategic focus and organizational success. Job Type & Location This is a Contract position based out of Auburn Hills, MI. Pay and Benefits The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Auburn Hills,MI. Application Deadline This position is anticipated to close on Dec 3, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.